Reception/administrative Assistant

3 days ago

Orleans, Canada Jim Keay Ford Lincoln Full time

**Job Purpose**

The Body Shop Administrative Assistant is responsible for the smooth function and accuracy of daily Body Shop activities. The Body Shop Administrative Assistant provides clerical support to the Bod Shop Manager and employees to ensure the department is organized and profitable.

**Job Details**
- Greets and assists all clients in a friendly and professional manner;
- Promptly answers and directs all incoming calls to the appropriate individual;
- Organizes and maintains accurate client files and correspondences;
- Receives all incoming assignments using three different programs and contacts clients accordingly;
- Reviews, accepts or denies all vehicle tow in bills based on insurance provided guidelines;
- Processes payments to tow truck companies;
- Updates in-house Arms system daily to reflect the location of each vehicle during repair process;
- Updates appointment scheduler program daily;
- Informs all customers when vehicle repairs are complete;
- Receives and processes all customer payments;
- Liaises with individual insurance companies regarding job completion dates, repairs, deductible status and other details pertaining to the specific insurance claim;
- Builds and fosters strong working relationships with insurance companies and insurance brokers to promote the facility for future repairs;
- Makes payments as per monthly remittances;
- Works closely with rental agencies to ensure a pleasant customer experience;
- Schedules weekly reservations with rental agencies;
- Performs monthly accounts receivable tasks to ensure all monies are collected on time;
- Reconciles Repair Center and CDK programs, matching both figures to ensure accuracy;
- Keeps accurate details of all sublet vendors;
- Orders and tracks office supply inventory;
- Complies with all company policies and procedures; and
- Stays up-to-date with all health and safety training.

**Specific Skills**
- Ability to work and focus in an active and social atmosphere
- Excellent written and oral communication skills
- Ability to plan and prioritize multiple tasks
- Ability to work under pressure to meet tight deadlines
- Ability to work in a team environment with a willingness to offer support to other team members
- Excellent computer skills

**Education & Experience**
- High School Diploma or equivalent is required
- Diploma or Certificate in Office Administration is considered an asset
- Minimum two years’ experience in an administrative role is required
- Experience working in the automotive industry is considered an asset

**Special Conditions**
- Full-time work, approximately 40 hours per week
- May be required to work additional hours during month-end
- Must be able to sit stationed at a computer for various hours at a time

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Employee assistance program
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Orleans, ON K1C 2X8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

  • Administration Assistant/receptionist

    2 weeks ago

    Orleans, Canada Ottawa Medical Group Full time

    **ADMINISTRATION** **Duties and Responsibilities**: Responsible for reception and clerical duties. Greet incoming patients, Inputs patient data. Books appointments and registers for patient’s procedures as needed. Provide a professional attitude and a positive image for the department and facility. **Duties and Responsibilities**: **Safety**: - All...

  • Administrative Assistant

    3 days ago

    Orleans, Canada Hirose Home Soloutions Full time

    **About us** We are agile, social and our goal is to Find someone that can manage all administrative tasks. Our work environment includes: - Comfortable work from home - Autonomous - Fun enviroment Job Title: Administrative assistant Location: Work from Home Position Type: On Call About Us: Our client is a renovation company with a proven track record...

  • Medical Administrative Assistant

    1 week ago

    Orleans, Canada iCare Medical Centre Full time

    *Overview* *Responsibilities* - Deliver exceptional customer service and ensure a positive patient care experience. - Warmly greet patients and provide information about our services. - Manage patient scheduling, including managing patient referrals, appointment bookings, follow-ups, confirmations, and rescheduling requests. - Ensure the accuracy and...

  • Executive Administrative Assistant

    1 day ago

    Orleans, Canada Orleans Family Health Clinic Full time

    **Administrative and Personal Assistant to the Manager required for a Medical Centre** **Administrative Assistant Responsibilities**: - Facilitate smooth communications between the Executive and Office managers, Bookkeeper, Nurses, Physicians and co-workers and between the Executive and external parties such as vendors, customers, and the public. - Liaison...

  • Medical Administrative Assistant

    1 week ago

    Orleans, Canada iCare Medical Centre Full time

    **Overview** - This position requires flexibility to work at two different locations: iCare Medical Centre, 5945 Jeanne D'Arc Blvd S, Orléans, ON K1C 2N1 iCare Surgical Centre, 2148 Carling Ave #205, Ottawa, ON K2A 4E2 The specific location will be communicated in advance. **Applicants must be willing to commute to either location as needed.** -...

  • Secondary School Office Assistant

    1 day ago

    Orleans, Canada Ottawa-Carleton District School Board Full time

    **Secondary School Office Assistant** **Sir Wilfrid Laurier Secondary School** Position Status: Regular, 50% Work Year: Works 10.5 months per year Hours of Work: Monday - Friday, 8:00 am - 11:30 am; 17.5 hours per week Salary range: ESP, Level 4: $19.16 to $24.48 per hour **Specific Assignment**: Aspen, Attendance, Laserfiche Under the direction of the...

  • Nursing Administrative Assistant

    2 weeks ago

    Orleans, Canada Cardinal Creek Residence Full time

    **_“How do you live in the moment?”_** The **Administrative/Nursing Assistant** reports to the Director of Care and is responsible for assisting with all the day-to-day facility-wide and nursing administrative functions. Also responsible for developing, defining, implementing, and supporting information technology strategic solutions in the Home in...

  • Part-time Administrative Assistant

    7 days ago

    Orleans, Canada Cumberland Housing Corporation Full time

    **About Us** Cumberland Private Not - for -Profit Chariable Housing Corporation operates 95 ubits of subsidized and affordable housing in Orleans and Sarsfield. We are committed to affordable living while fostering a sense of community and shared responsibility among our members. We are currently seeking a detail-oriented and reliable Part-Time...

  • Bookkeeper/administrative Assistant

    7 days ago

    Orleans, Canada Centrum Medical Pharmacy Full time

    _**Bookkeeper/Administrative Assistant**_ Medical Centre in Orleans looking for: Professional, reliable **Bookkeeper** with strong knowledge of accounting and **QuickBooks, HST, WSIB, payroll submission and source deduction, AP and AR, and Bank and credit card reconciliations. Reseponsible for full circle accounting. **Duties may also will include some...

  • Office Administrative Assistant/account Clerk

    6 days ago

    Orleans, Canada aspiring tender thinkers early learning centre Full time

    **Overview** **Duties** - Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette - Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks - Handle filing systems, document proofreading, and general clerical tasks to ensure...