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Executive Assistant
2 weeks ago
SOTI is committed to providing its employees with endless possibilities; learning new things, working with the latest technologies and making a difference in the world.
Job Title: Executive Assistant
Location: Mississauga
Who We Are:
At SOTI, we are committed to delivering best in class mobile and IoT device management solutions. We are looking for out of the box thinkers that appreciate the art of creating great software.
To us, being visionary is more important than doing things the way they’ve always been done.
What We’re Looking For:
Our people are our most important resource. We are looking for a high-energy and self-motivated Executive Assistant to the CEO, providing dedicated assistance for his day-to-day operations and management of the business. This individual will be a high impact member of the team with outstanding communication and interpersonal skills and will confidently complete tasks with professionalism.
This position reports into the Senior Executive Assistant, but will provide support to the CEO and other members of the Senior Leadership Team. The role involves diversified and extremely confidential information which should be dealt with a high degree of accuracy. The Executive Assistant will be involved with complex duties of an executive administrative nature relating to the daily routine and relationship management. We are looking for a high-energy motivated individual who shows great pride in what they do, has solid organizational skills and has an excellent eye for detail. Having the ability to work under pressure is a must. You must be pro-active and think 10 steps ahead, constantly seeking out areas of improvement and working to find solutions.
If this sounds like the right opportunity for you, we want to hear from you
What’s in it for you?
- The People_ - From our humble origins in our founder’s basement, to our industry leading position today, SOTI has worked hard to foster a company culture that we can all believe in. A culture that emphasizes personal growth, continuous innovation, and fun.
- The Growth_ - Our environment fosters new ideas, fresh perspectives, and the ability to take them over the goal line. SOTI is a fast-paced environment with a global reach that encourages you to make your mark and be part of something big
What You’ll Do:
- Provides executive assistance to the CEO, ensuring needs are proactively identified.- Responsible for supporting the daily activities of the CEO, including proactive and extensive calendar management, scheduling of all meetings, coordinating visits with internal/external contacts, booking appointments, managing conference room logistics.- Ensuring CEO is briefed before meetings and that his day is on track and running according to schedule.- Manages and books travel arrangements, ensures necessary tickets and itineraries are booked in ample time to departure, and that required correspondence and comprehensive documentation are prepared.- Manages the business expenses ensuring submissions are presented for approval when required.- Responsible for ensuring suitable meeting rooms are selected and manages the logistics e.g., room arrangements, attendance, invitations, audio visual and electronic equipment, catering needs, etc.- Carry out diverse and personal requests and ensure ad hoc requests are completed in a timely manner.- Build and maintain excellent professional relationships with colleagues and external clients.- Prepare and coordinate meeting agendas, meeting minutes, develop and monitor action items and follow-up on outstanding items.- Act as a liaison for CEO’s direct reports.- Assist in the coordination and production of Town Halls and broadcasts.- Organize, lead and execute team activities and internal/department events with an extremely high level of detail and organization.- Serve as a brand ambassador of SOTI and provide a best-in-class experience for those interacting with the office of the CEO.- Maintaining organizational charts and vacations.- Assist with any special projects and/or personal tasks as required.
Experience You’ll Bring:
- Comprehensive experience supporting a C-Suite Executive in a fast-paced environment with multiple demands and changing priorities.- Experience with domestic and/or international travel coordination.- Experience with execute level calendar management.- Ability to organize and lead events with an extremely high level of detail and organization.- A self-starter with a high degree of initiative and a can-do attitude, jump into any project and lend a hand with a high energy and positive attitude especially during stressful periods.- Discretion, tact and understands the importance of maintaining strict confidentiality.- Ability to manage their own time well.- Ability to multi-task and prioritize workload to meet deadlines.- Ability to work efficiently and accurately with mínimal supervision.- Strong problem-solving, interpersonal skills and resourceful in working with o
