Administrative Coordinator

**Job Overview**

The Administrative Coordinator will oversee client meetings for assistance requests, handle phone queries, and manage supply orders for the food bank and other needs. This role requires adherence to Christian Faith Outreach Centre (CFOC) guidelines and Regional Food Bank standards, as well as the maintenance of client and volunteer records with a focus on privacy and confidentiality. The coordinator will work autonomously, build effective relationships, meet supply ordering deadlines, and manage food tracking and data collection. _**This is a Canada Summer Jobs position; applicants must be between the ages of 15 and 30.**_

**Key Responsibilities**
- Interview and distribute emergency food to clients as needed
- Complete an online intake process with each client and update as needed
- Assist with loading and unloading food donations and delivery of supplies
- Sort and pack food recovery donations
- Disseminate food recovery donations
- Maintain client documentation, both physical and digital
- Document daily statistical data and prepare reports as requested
- Handle daily communications and telephone calls
- Report and file statistics to the Food Bank and other donors as necessary
- Provide oral and written updates on food inventory and supply needs
- Ensure proper stock levels to prevent inventory depletion
- Proactively communicate needs
- Organize and maintain records of statistical reports and food orders
- Manage volunteer, community service, and work experience records, submitting them to partner agencies as necessary
- Undertake other duties as required; this job description is not exhaustive and may evolve with business needs

**Qualifications & Experience**
- College degree or equivalent experience
- Strong organizational and multitasking skills
- High-level professionalism and cultural competence for diverse interactions
- Excellent oral and written communication skills, including data entry, grammar, and proofreading
- Proficiency in Microsoft Office 365
- Willingness to learn in-house computer programs
- Ability to maintain detailed report summaries

**Why Join Us?**

At Christian Faith Outreach Centre (CFOC), you’ll do more than coordinate logistics-you’ll make a real difference in the lives of individuals and families in our community. As our Administrative Coordinator, you’ll be at the heart of our food bank operations, helping those in need while developing valuable professional skills. This is your chance to work in a supportive, inclusive environment where your initiative, compassion, and organizational talents are truly valued.

You’ll gain hands-on experience in client services, data management, and community outreach while working alongside a passionate team dedicated to service and social impact. We offer mentorship, meaningful responsibilities, and opportunities to build relationships that last beyond the summer. If you’re looking to grow your skills, give back, and be part of something bigger, CFOC is the place for you.

Join us this summer, and help us nourish both bodies and spirits in our community

**Note**: This position is funded through the Canada Summer Jobs program and is open to individuals aged 15 to 30.

**Job Type**: Seasonal
Contract length: 8 weeks

Pay: $18.50 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- This is a Canada Summer Jobs position. Applicants must be between the ages of 15 and 30. Are you 15 -30 years old?

**Experience**:

- Data entry: 1 year (preferred)

Work Location: In person

Application deadline: 2025-06-15
Expected start date: 2025-06-30