Administrative Assistant

2 weeks ago

Dartmouth, Canada BOYNECLARKE Full time

**Why BOYNECLARKE LLP?**

We are a dynamic, fast-growing full-service law firm located in downtown Dartmouth, with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our staff is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our commitment to community through various programs and initiatives, including volunteer time programs, staff-driven initiatives, and community giving to staff-selected charities each month. We also understand that work-life integration, health, and wellness play an important role in our team’s ability to be successful and maintain a healthy working environment. Through financial literacy programs, fitness classes, wellness subsidy program, and committee-led initiatives, our colleagues thrive at BOYNECLARKE.

**Why this role?**

**Core Duties and Responsibilities**

As an Administration Assistant - Legal, your responsibilities will include, but are not limited to, the following:

- Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents;
- Drafting routine correspondence and letters for lawyer review;
- Transcribing dictations using appropriate format, producing documents, correspondence, and all follow-up work as directed;
- Answering client inquiries, taking care of drop in clients/cold calls, and communicating with key parties in a timely manner;
- Booking client meetings, discoveries, mediations, etc., and maintaining lawyer schedule and agenda;
- Conducting client intake, completing conflict searches, and opening new client files;
- Maintaining up-to date and accurate electronic and paper client files with the use of a document management system;
- Communicating regularly with the court and the supervising lawyer with respect to ongoing proceedings;
- Processing large volumes of documents with ability to use technology to store and organize files diligently.

**Qualifications and Skills**

To be successful, you possess the following qualifications and skills:

- Graduate of a legal assistant/paralegal program or equivalent combination of training and experience;
- Previous Legal Assistant experience considered an asset;
- Excellent computer skills, specifically Microsoft Word, Outlook, and Excel with the ability to learn new software quickly;
- Superior typing and dicta-transcription skills;
- Strong verbal and written communication skills with a demonstrated ability to provide superior customer service including patience, empathy and understanding;
- Excellent analytical skills, exceptional attention to detail, and strong organizational and time management skills;
- Excellent proofreading skills with the ability to type check material for grammatical, typographical, spelling, diction, and formatting errors;
- Capability to work both independently and as a team; and,
- Ability to follow instructions with mínimal supervision and take initiative.

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