Accounts Payable/receivable Specialist

Who We Are
Harding Display Corp (HDC) is one of Canada's pre-eminent point-of-sale and in-store marketing solution providers. Located in Scarborough, Ontario, we are a family-owned company and have proudly been servicing clients in Canada and the U.S. since 1927 (that’s over 97 years).
Our customers - who include Coca Cola (Canada and USA), Keurig, Molson Coors, Blackhawk Network, and Canon to name a few - choose us because of our best-in-class customer-focused approach and innovative designs of temporary and permanent displays. More importantly, though, we are backed by a strong team of dedicated, diverse employees in all segments of our business including graphic and structural design, production, manufacturing, logistics, sales, accounting, and human resources.
WHY WORK WITH US?
Our business continues to evolve, and we are looking for top talent to join our team and fuel our continuous growth. At HDC, we believe in People First, where everyone is welcome, and everyone knows you by name - you are never just a number We acknowledge that Powerful Communication is our oxygen, and that we can’t live without it. Our Growth Mindset encourages us to be open to learning and adaptable to new ways of doing things. We are leaders in our industry and our expertise allows us to Innovate Forward, bringing the best and brightest products and services to our clients. We relentlessly seek Continuous Improvements, looking for opportunities to work smarter, not harder.
**We offer**:

- Competitive pay + bonus opportunity
- Paid vacation, sick/personal days
- Health and dental benefits
- Employee & Family Assistance Program
- Short and Long-term Disability
- Insurance Programs
- Fun, collaborative work environment with a group of seriously talented individuals

Are you ready to join our growing team and become a member of the Harding family? If so, read on
Role Overview
Reporting to the Accounting Supervisor, the Accounts Payable/Receivable Specialist is responsible for managing the entire accounts payable process, ensuring timely and accurate payment of invoices, and maintaining financial records. Their duties include invoice processing, reconciliation, vendor management, and compliance with company policies and financial regulations. The Accounts Payable/Receivable Specialist is responsible for converting approved sales quotes into orders, ensuring accuracy and compliance with company policies. They maintain organized AR records, assist with internal controls, and enforce policy compliance.
Initially, this role will be performed full-time in-office, with the option to transition to a hybrid model (2-3 days in the office) after a set period.
A Closer Look At What You Will Do
Accounts Payable - 80%
- Enter and process invoices and employee expense reimbursements in the ERP system, ensuring compliance with company policies.
- Manage timely payments via checks, ACH, wire transfers, or electronic methods in alignment with payment schedules and vendor terms.
- Maintain accurate vendor records, including tax and banking information, and ensure account details are current.
- Respond to vendor inquiries, resolve payment discrepancies, and reconcile statements to keep accounts up to date.
- Build strong relationships with vendors and internal teams to support efficient and timely payment processing.
- Reconcile AP transactions with general ledger accounts and investigate discrepancies or outstanding balances.
- Prepare and analyze aging reports to monitor unpaid invoices and support payment follow-ups.
- Assist with month-end and year-end closing by ensuring all invoices and payments are accurately recorded.
- Ensure compliance with company policies, tax regulations, and financial reporting standards while supporting internal controls to prevent fraud.
- Maintain organized financial records and assist with audits, reporting, and regulatory filings.
- Identify and implement process improvements and automation opportunities in accounts payable workflows.
- Collaborate with IT and finance teams to maintain accounting systems and develop SOPs for AP best practices.

Accounts Receivable
- 20%
- Convert approved sales quotes into sales orders by verifying critical order information such as pricing, PO numbers, and account status.
- Ensure completeness and accuracy of required documentation before order entry, in alignment with company policies and procedures.
- Maintain organized and up-to-date records of all AR transactions, including invoices, order confirmations, client communications, and approvals.
- Assist with compliance by following internal control procedures and maintaining consistent documentation standards across all AR processes.
- Help monitor and enforce policy compliance related to customer billing, order entry, and payment processing.
- Prepare and process accurate customer invoices based on contracts or purchase orders, ensuring all details comply with financial and client requirements.
- Coordinate approvals with sa