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Accounts Payable Specialist
3 weeks ago
The Accounts Payable Specialist ensures all bills are paid in an efficient and timely manner. These financial specialists provide administrative and clerical support by processing, verifying, reconciling, monitoring expenses while organizing files for tax purposes.
The incumbent must also provide financial and administrative services to ensure accurate payment and record keeping on all payments to vendors. They are responsible for payables for both the Brewery (Manufacturing) and 2 Restaurants (Service) including payment of bills, processing cheques, petty cash, and reconciliation of all accounts related to vendor payments. In addition, the reconciliation of various of various Bank accounts is another core responsibility.
**Responsibilities**
- Collaborating with internal departments to gather, analyze, and interpret relevant financial data.
- Receiving, processing, verifying, and reconciling invoices.
- Comparing system reports to balances and verifying entries.
- Charging expenses to accounts and cost centers, as well as controlling petty cash spending.
- Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies.
- Issuing purchase order amendments and stop payments.
- Reconciling account transactions with the general ledger.
- Performing recordkeeping and preparing financial reports.
- Keeping informed of regulatory requirements and best practices in accounting.
- Becoming proficient with Company's online banking platform (RBC Express)
**Accounts Payable**
- Preparation of, and Sage entry of, purchase orders for non-inventory purchases and some inventory items
- Reconciliation of invoices received electronically and via mail to either purchase orders if available or by receiving approval from department head
- Ensuring product or service has been received/completed prior to processing for payment
- Processing of invoices in Sage, ensuring proper GL coding and date/accounting period recognition
- Preparation of scheduled cheque runs from approved payment list, subsequent disbursement of payments and record storage
- Management of Petty Cash and Credit Card payments, reconciliation of these accounts
- Communication with suppliers to resolve any issues or unusual circumstances
**Account Analysis**
- Bank reconciliation on a monthly basis of multiple bank accounts and currencies
- Analysis of non-CDN dollar payments to appropriately allocate exchange
- Monthly spending analysis by department to support Department Manager reviews
**Special requirements (personal skills/core values)**:
- Strong competency in accounting and Microsoft Office
- In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
- Extensive experience in account reconciliation.
- Keen attention to detail.
- Great time management and organizational skills.
- Excellent collaboration and communication abilities.
**Professional expertise/experience**:
- 2+ Years Accounts Payable experience, general understanding of Finance through schooling or on the job experience. There is opportunity to grow in this role and learn additional financial functions
- Previous experience with Sage 300 (A/P and Purchase Order modules)
- Solid problem solving skills to resolve issues that arise in a timely manner
- Ability to work between 2 locations: Amsterdam Brewery (60%) & Amsterdam BrewHouse (40%) (both in Toronto)
**Benefits**:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Tuition reimbursement
Schedule:
- Monday to Friday
Work Location: In person
