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Executive Assistant

3 weeks ago

Newmarket, Canada International Safety Full time

**Job Summary**

**Responsibilities**
- Manage executive schedules.
- Prepare and organize rooms and documents for meetings, ensuring all materials are ready and accessible.
- Comunicate with professionalism, demonstrating excellent phone etiquette while addressing inquiries and directing calls as necessary.
- Assist with clerical tasks, including filing, typing, and data entry, to maintain accurate records.
- Process documents using DocuSign for electronic signatures and approvals.
- Maintain an organized filing system for both physical and digital documents.
- Support financial tasks using accounting software, including expense tracking as needed.

**Qualifications**
- Proven experience as an Executive Assistant or in a similar administrative role.
- Familiarity with accounting software is a plus but not mandatory.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with confidentiality and professionalism.
- Experience with a wide arrar of business-related software and platforms is preferred.
- A proactive approach to problem-solving with strong decision-making capabilities.

This position offers an excellent opportunity for individuals looking to advance their careers in administrative support while contributing to the success of our executive team. If you are a motivated individual who thrives in a fast-paced environment, we encourage you to apply

**Job Types**: Full-time, Part-time

Pay: $48,780.87-$94,236.75 per year

Expected hours: 20 - 40 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Flexible schedule
- Language training provided
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Store discount
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- On call
- Weekends as needed

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: Hybrid remote in Newmarket, ON

Application deadline: 2025-08-05
Expected start date: 2025-09-08