Business Support Supervisor

RNS Health Care Services is hiring a **Business Support Supervisor / Executive Assistant** to support our Director of Operations and Executive Leadership Team. This hybrid role combines executive-level support with hands-on oversight of daily office administration, front desk supervision, and operational program coordination — including leadership of our PPE Distribution Program.

This is a fantastic opportunity for a detail-oriented, proactive professional who thrives in a dynamic environment and is ready to make a meaningful impact in a purpose-driven organization.

**A Day-to-Day Look at the Role**:

- Provide direct executive support to the Director of Operations and CEO/President as needed, including managing schedules, preparing documents, and coordinating meetings and travel arrangements.
- Organize and manage logistics for internal and external meetings, workshops, and corporate events.
- Supervise front desk and administrative support staff, ensuring top-quality service across the organization.
- Oversee daily office operations: manage supply and equipment inventory, coordinate vendor relationships, and monitor facility needs.
- Lead and manage the PPE Inventory, Pick-Up, and Distribution Program, including ordering, tracking, and distribution to staff — lifting and carrying supply boxes is required.
- Maintain accurate directories, contact lists, and office systems, working closely with IT and leadership to ensure up-to-date information.
- Handle confidential and time-sensitive information with professionalism and discretion.
- Support cross-departmental initiatives, policy development, and internal communications.

**What You’ll Need to Succeed**:

- Bachelor’s degree in Business, Administration, Communications, or a health-related field.
- Minimum 3 years of experience in executive support, office management, or related roles.
- Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint); adaptable and tech-savvy.
- Excellent written and verbal communication skills.
- Proven ability to multitask, take initiative, and independently manage competing priorities.
- Strong interpersonal skills with the ability to build positive working relationships at all levels.
- **Bilingual in English and French is considered a strong asset.**:

- Must hold a G Class Driver’s License and have access to a reliable vehicle for work-related travel throughout York Region.
- **Ability to lift and carry supply boxes (e.g., PPE inventory) as part of routine duties.**

**Why Join RNS?**

RNS Health Care Services is a leading provider of high-quality, home and community-based care across York Region. We are committed to teamwork, integrity, and fostering a supportive workplace where every team member can thrive and grow.

If you’re looking to contribute your administrative and leadership skills to a collaborative environment with real community impact, we’d love to hear from you

**Accessibility & Recruitment Practices**
RNS Health Care Services Inc. is committed to meeting the needs of persons with disabilities and providing accommodations throughout the hiring process. If you require accommodation, please notify us in advance.

RNS is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $55,000.00-$70,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Please confirm your availability to work on site at our Newmarket office a minimum of 3 days per week.

**Language**:

- French (preferred)

Licence/Certification:

- Class G Licence (required)

Work Location: Hybrid remote in Newmarket, ON

Application deadline: 2025-06-10
Expected start date: 2025-06-17