Executive Assistant/pa for Day SPA Manager

4 days ago

Newmarket, Canada Eleven Aesthetics Full time

We are a growing, boutique day spa brand offering high-quality skincare and wellness services in a modern, welcoming environment. As we continue to expand, we’re seeking an Executive Assistant to support the Manager with both operational and strategic day-to-day tasks. This is a great opportunity for someone who enjoys wearing multiple hats, thrives in an organized environment, and wants to grow within the wellness and beauty industry.

The Executive Assistant will serve as the right hand to the Manager, helping manage schedules, support staff coordination, handle administrative and vendor relationships, and assist with marketing and special projects. You’ll play a vital role in making sure the business runs smoothly behind the scenes.

Key Responsibilities:
Executive & Administrative Support
- Manage the Manager’s calendar, meetings, and task lists
- Organize digital and physical files and documents
- Assist with financial admin: tracking receipts, vendor invoices, and reporting

Operations Support
- Coordinate with team leads and estheticians on scheduling or day-to-day needs
- Help with onboarding and training documentation
- Ensure smooth communication between the owner and spa staff
- Maintain inventory records and order supplies as needed

Vendor & Client Relations
- Liaise with product vendors, landlords, or service techs on behalf of the owner
- Help maintain client satisfaction through review tracking or surveys
- Book, confirm, and follow up on client appointments when necessary

Marketing & Special Projects
- Help manage content calendar and coordinate social media posts (optional)
- Assist with event planning (spa launches, pop-ups, client appreciation)
- Support the rollout of memberships, packages, or seasonal promotions

What We’re Looking For
- 2+ years in administrative, executive assistant, or business operations role
- Excellent communication and organization skills
- Detail-oriented, proactive, and calm under pressure
- Comfortable with tools like Google Workspace, Excel, Canva, or spa booking systems (Vagaro, JaneApp, etc.)
- Bonus: background in the beauty, wellness, or hospitality industry

**Job Types**: Full-time, Part-time

Pay: $20.00-$25.00 per hour

**Benefits**:

- On-site parking
- Store discount

Schedule:

- 4 hour shift
- 8 hour shift
- Monday to Friday

**Experience**:

- Executive Assistant: 2 years (required)

**Location**:

- Newmarket, ON L3Y 8Z9 (required)

Work Location: In person

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