Executive Assistant

3 days ago

Newmarket, Canada Gincor Werx Full time

**EXECUTIVE ASSISTANT**

**Summary**

As part of a growing, dynamic manufacturing company we are looking for an experienced, reliable, and task oriented Executive Assistant to support the Vice President of Operations along with other members of the senior management team. The individual must be professional, capable of managing their work load and prioritizing tasks in a fast-paced corporate environment

**Essential Duties and Responsibilities**:

- Responsible for a number of administrative tasks for the Vice President of Operations and other Leadership team members
- Coordinate daily calendars ensuring that schedules are followed and respected. Communicates with Leaders to provide adequate time to prepare for meetings, commitments, and other interactions
- Facilitate internal communication (e.g. distribute information and schedule presentations) and responses to management team members
- Prepare internal and external corporate documents for team members and industry partners such as presentations, letters, etc.
- Schedule and coordinate meetings and appointments
- Manage all aspects travel itineraries
- Acts as a gatekeeper to the Leadership team to maximize productive time
- Assist in arranging various events
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Create regular reports and update internal databases
- Respond promptly to managers’ queries
- Other various administrative duties as may be required

**Required Qualifications and Skills**:

- Minimum of 5-10 years of previous experience as an Executive Assistant reporting directly to senior management
- Able to work independently and work with remote leaders
- Solid experience with full MS Office suite with technological savvy to adapt to changing systems
- Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
- Proficient with online calendars and cloud systems
- Proactive to identify problems and solutions before they escalate
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Friendly and professional demeanor

If you are looking for a rewarding, challenging and fun career, are results driven, motivated and anxious to become part of a dynamic team then Gincor is looking for you

We thank all applicants. Those selected for further consideration will be contacted.

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$80,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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