Administrative Assistant

**Job Title**:Administrative Assistant

**Hours**:Full-time, 35-40 hours per week, Monday to Friday

**Location**: London area - Remote, with occasional in-person attendance required

**Salary Range**:$19-22 per hour (commensurate with experience)

**Reports To**:General Manager and Board of Directors

**Position Overview**

The Ontario Ground Water Association (OGWA) is seeking a highly organized, detail-oriented, and self-motivated Administrative Assistant to support our day-to-day operations, event coordination, and member communications. This role is ideal for someone who thrives in a dynamic, mission-driven environment and enjoys a mix of independent and collaborative work.

As the Administrative Assistant, you will play a key role in keeping our operations running smoothly while helping to deliver programs and events that support our members across Ontario’s groundwater industry.

**Key Responsibilities**

**General Administration**:

- Maintain and organize electronic and physical filing systems
- Coordinate daily workflows and assist with internal team communications
- Learn and manage our online membership database; ensure records are accurate and up to date
- Respond to general inquiries and direct requests to the appropriate contacts for accounts, membership, or other services
- Monitor and update project management tools (e.g., Trello, spreadsheets) to track assignments and deadlines

**Event & Meeting Coordination**:

- Provide in-person support at OGWA events (2-9 annually), including the AGM, Golf Tournament, training sessions, and other industry gatherings (may include the occasional evening and/or weekend).
- Assist with planning and logistics for meetings and events: venue booking, agenda setting, material preparation
- Prepare presentation decks, assemble handouts, and manage digital event files
- Help coordinate travel, accommodations, catering, and registration for staff, board members, and event attendees
- Maintain detailed attendance records for Continuing Education sessions and member engagement tracking
- Keep the OGWA Calendar of Events current and accessible

**Communications & Marketing Support**:

- Create and schedule engaging content for OGWA’s social media platforms (Facebook, LinkedIn, Instagram)
- Monitor and report on social media performance using analytics tools
- Assist with content development for the quarterly OGWA Source magazine insert and other communications
- Contribute to newsletters, announcements, and seasonal campaigns

**Qualifications**:

- Minimum 2 years of experience in an administrative or office support role
- Post-secondary education in Administration, Business, Communications, or a related field preferred
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and cloud-based tools (e.g., Google Drive)
- Comfortable using Zoom and Microsoft Teams for virtual collaboration
- Familiarity with social media and basic marketing tools (e.g., Canva, Meta Business Suite) is a strong asset
- Highly organized with strong attention to detail and the ability to manage multiple priorities
- Self-starter with the ability to work independently in a remote setting while contributing to a small, collaborative team
- Access to reliable internet and transportation for occasional travel within Ontario

**About OGWA**:
The Ontario Ground Water Association (OGWA) is a non-profit organization committed to advancing groundwater education, protection, and sustainable practices across the province. Our members include Well Drillers, Environmental and Geotechnical Drillers, Pump Installers, Manufacturers and Suppliers, Scientists, Engineers, and others dedicated to safeguarding Ontario’s vital groundwater resources. Through training, events, advocacy, and collaboration, OGWA fosters a strong and informed groundwater community.

**Job Types**: Full-time, Permanent

Pay: $43,000.00-$47,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Application question(s):

- Have you ever managed or created content for a company or organization's social media accounts (e.g., Facebook, LinkedIn, or Twitter/X)?
- Do you have experience maintaining or working with an online membership or customer database (e.g., for updating contact information, tracking registrations, or running reports)?
- Have you coordinated or supported events (e.g., meetings, workshops, conferences), including tasks like scheduling, preparing materials, or making travel arrangements?
- Are you located near London, Ontario?

**Experience**:

- Administrative Assistance: 2 years (required)

Willingness to travel:

- 25% (required)

Work Location: Hybrid remote in Mount Brydges, ON

Application deadline: 2025-04-18
Expected start date: 2025-08-04