Payroll Administrator and Bookkeeping Support

1 week ago

Mount Brydges, Ontario, Canada Vanos Insulations Ltd. Full time $55,000 - $75,000 per year

Vanos Insulations Ltd. is a growing mechanical insulation company. We are seeking a detail-oriented Payroll Specialist experienced in unionized payroll environments and weekly payroll cycles to assist the team in a fast-paced setting. In addition to payroll-related responsibilities, we are seeking backup for monthly bookkeeping duties.

Key Responsibilities

Payroll (Primary Focus):

  • Process weekly payroll for both union and non-union employees
  • Interpret and apply collective bargaining agreements, including wage grids, premiums, dues, and allowances
  • Maintain employee payroll files and ensure accurate tracking of hours, overtime, travel, etc.
  • Prepare and submit union remittances, benefit contributions, and other statutory reports
  • Handle ROEs, T4s/T4As, and year-end payroll tasks
  • Ensure compliance with all employment standards, payroll legislation, and union agreements
  • Respond promptly to payroll inquiries from employees, supervisors, and union representatives

Bookkeeping Support:

  • Assist with accounts payable and accounts receivable
  • Reconcile bank and credit card statements
  • Post journal entries and help maintain the general ledger
  • Assist with month-end and year-end close
  • Help prepare financial summaries and reporting as needed
  • Collaborate with external accountants or auditors when required

Qualifications

  • Experience processing unionized payroll and weekly payroll cycles
  • Solid understanding of collective agreement interpretation
  • Working knowledge of bookkeeping and accounting principles
  • Proficiency with payroll and accounting software (e.g., QuickBooks online)
  • Strong knowledge of payroll legislation and employment standards
  • Exceptional attention to detail, accuracy, and time management
  • Ability to handle confidential information responsibly
  • Diploma or certification in payroll, accounting, or a related field (preferred)

Job Types: Full-time, Part-time, Permanent

Pay: $55,000.00-$75,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Experience:

  • Payroll: 2 years (preferred)

Work Location: In person

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