Executive Assistant

**_Executive Assistant Position_**

Halifax, NS | FULL-TIME
The Role
This role will assist and work closely with Alex Billingsley in a wide ranging administrative capacity.

We’re starting a mental-health & wellness focused Edibles Company and this positition will be helping to build it over the coming years. This company is in the very early stages of “start-up”.

The position is ideal for an organized and naturally detail oriented person who enjoys variety within their work day. This position will have both an administrative side (daily research projects, spreadsheet building/updating, financial reporting, etc) and also - at least initially - a hands-on side (working directly with our QA position at the microprocessor making edibles and helping to create our initial operating procedures). We’re partnering and working closely with a (woman owned) microprocessor in Dartmouth.

**Hours ** 9am - 3pm (or 4 or 5pm depending on preference), Monday to Friday (we’d also be open to making this a 4 day week if you prefer). There’s some flexibility here (we would just want it to be the same hours each day).

**Location**:The location will vary from day to day.Initially, two days a week will probably be at our Dartmouth microprocessor. There may also be running around to do many days. We’d anticipate that this position could also work from home a few days of the week.

**Day to day**: Most days will consist of a 15-30 minute meeting with Alex (many days will be zoom or phone call) to review the previous day and review the plan for the upcoming day. A daily report is sent each day to update Alex on the day.

In the past (with our other companies), this type of position has ended up taking on additional responsibilities and has often turned into a “chief of staff” type position. Depending on your preference and skill set/temperament, this could be a possibility with this position (also depending on how the business grows). We always try to allow positions to grow organically and try to let people work in areas that they’re naturally inclined, enjoy and are able to grow within.

**Responsibilities**:
Responsibilities are very wide ranging. Day to day tasks and priorities will constantly change (as is the case in a startup). Daily responsibilities will usually include (but not be limited to) the following:

- Update and maintain weekly reports
- Communicate with staff (on behalf of the CEO)
- Research projects (normally a few hours of delving into an area that Alex might not have time to look into in detail)
- Bookkeeping and data entry
- Assist in day to day operation s of office
- Daily errands (running around, picking up and dropping things off)
- Maintain accounts, bill payments and maintenance
- Helping complete priority items for the CEO to a high level of quality
- Research and reporting
- Reviewing job applicants (and possibility conducting first interviews)

**Personality type and skill set required**:

- Strong organizational, prioritizing, interpersonal and problem solving skills
- Ability and preference to work at a computer for much of the day (but also don’t mind doing some hands on work at the initial stages)
- An introverted personality type would normally be beneficial to this type of work and work environment
- Ability and willingness to take ownership of projects
- Emotionally intelligent, mature and high level of common sense
- Growth/positive mindset
- Ability to work within (and preference for) an ever changing environment
- Ability to work in a fast paced and detail oriented environment
- Self-motivated, proactive thinker with critical attention to detail

**Education and work Experience required**:

- High degree of proficiency with Excel, office and Google equivalents.
- Education: We’re open to anything here. We’d assume that this role would have an undergraduate/graduate degree (but it’s not absolutely necessary and we’re more interested in real world experience and overall aptitude).
- Experience as an Executive assistant (or similar role) is an asset (but not necessary)
- A Science background would also be an asset (but not necessary)
- Experience leading/managing a team would be an asset (but not necessary)
- Please note that a valid driver’s license is also required.

**Compensation**:Starting at$27 per hour, three weeks paid vacation. We’re just starting this company and don’t yet have benefits set up (but we plan to within the next year or so). There’ll also be an abundance of room to grow (both personally and professionally) and learn.

**About Us**:
We’ve previously started and scaled businesses within the local food and health food space (Mama Earth Organics being the largest one). We have a few businesses in this space and are now looking at the cannabis industry from a health and wellness perspective. We’re really excited about it. We’re very picky with regard to whom we work with and try to only work with nice, earnest people who are genera