Payroll/finance Administrative Assistant

2 weeks ago

Winnipeg, Canada Southeast Collegiate Full time

**Duties & Responsibilities (include but are not limited to)**:
**Administrative Assistant**:

- General Support: Provide administrative support to Human Resources/Payroll and Finance.
- Document Management: Scan, upload, sort, and file HR, Payroll, and Finance documents.
- Special Projects: Assist with various projects as requested, including event planning, raffle organization, and survey creation.
- Procurement: Coordinating with other admin assistants to order school supplies as needed, especially at the start of the year.

**Human Resources**:

- Internal Communications: Develop and distribute internal communications related to HR changes, benefits, or company policies.
- Onboarding: Manage new employee orientation and onboarding.
- Performance Management: Support performance evaluation processes.
- Training and Development: Coordinate and track employee training.
- Health and Safety: Co-chair the Health and Safety Committee and ensure compliance with safety regulations.

**Payroll and Finance**:

- Payroll Processing: Assist with payroll processing, including data entry, time tracking and answering employee inquiries. Receive and coordinate requests for leave, other absences and update the staff calendar.
- Record Keeping: Manage changes in employee salaries, wages, job status, and titles.
- Maintain payroll records and comply with relevant laws.
- Financial Reporting: Prepare payroll and benefit reports.
- Inventory Management: Establish and maintain methods for acquiring and keeping track of gift cards and bus tickets.
- Year-End Finance & Payroll: Assist with year-end financial processes as required. Issue ROEs and T-4s as needed.

**Skills/Qualifications**:

- Payroll and Accounting: Experience or willingness to learn.
- Strong Mathematical and Analytical Skills: Accuracy and attention to detail.
- Proficiency in Software: Payroll software, Google Suite, and MS Office.
- Excellent Communication: Verbal, written, and interpersonal.
- Organizational and Multitasking Abilities: Efficient time management and handling deadlines.
- Ethical and Reliable: Adherence to standards and trustworthiness.
- Clear Criminal Record: Satisfactory Criminal Record and Child Abuse Registry checks
- Post secondary education in payroll or accounting is an asset or a combination of equivalent skills and demonstrable aptitude
- Familiarity with tax procedures, benefits, and wage deductions.
- Ability to work independently and make sound decisions.
- Graceful handling of stress and deadlines.
- Experience working with First Nation communities and the ability to speak a First Nation Language is an asset (Ojibwe, Cree, Oji-Cree).

Hours for this position: 8:30 am - 4:30 pm Monday through Friday. 1 hour break in the middle of day (no other breaks).

**Employees with treaty status under the Indian Act are exempt from federal income tax at SEC.**

Pay: From $22.67 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift

**Location**:

- Winnipeg, MB R3T 5W8 (required)

Work Location: In person

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