Payroll & Administrative Clerk

**About The Link: Youth and Family Supports**

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

**About the Opportunity**

The Payroll & Administrative Clerk performs duties assigned that ensure the effective, efficient and accurate operations of the payroll and administrative departments. Consistently ensuring accounting and payroll system internal and external deadlines are met, policy implementation and assisting in providing accounting, finance-related and payroll support to the Administration and Payroll Manager as well as the Controller.

**Support tot he Payroll Department**
- Process salaried and hourly payroll for unionized and non-unionized staff whenever main payroll staff are not available which would include verifying timesheets, performing calculations, balances, inputs and transmits the payroll, setting up new hires or termination and maintaining checklists before payroll is processed, required for the full cycle of payroll.
- Updates employee information including reports to update changes in vacation, sick leave and salary rates.
- Formats current pay journal entries received from external payroll service provider and downloads into the financial system. Prepares monthly accruals and reversal entries and uploads them into the financial system.
- Oversees the union payments on a monthly basis.
- Provides and maintains monthly lists of employees who are paying benefits outside of payroll, making sure funds are collected on a monthly basis and recorded effectively in the accounting system.
- Process year-end payroll functions include T4/T4As, T2200.
- File yearly WCB reconciliations, EHT yearly reconciliations.
- Reviews year-to-dates, balances to Canada Revenue Agency statements, prepares and processes information and adjustments for T4/T4A's.

**Benefits Administration**
- Administer the group benefits and pension plans, solely responsible to enroll and terminate employees.
- Administer employee benefits related to payroll such as health insurance, retirement plans and other deductions.
- Ensure accurate and timely processing of benefit enrollments and changes.
- Monthly reconciliations on the benefit plan within financial statement.
- Creating pension plan payments to the provider and reconciling with the financial statement.

**Reporting**
- Provide payroll related reports for internal and external shareholders, create reports in the format as required by stakeholders, compensation report, staffing reports, and others that may be required as needed.

**Audit Preparation**
- Prepare for and participate in internal and external payroll audits.
- Ensure that all documentation is organized and readily available.
- Create working papers on monthly basis for account reconciliations for the auditors related to payroll related accounts on Sage 300.

**Communication**
- Communicate with employees regarding payroll related matters, including pay schedules, tax forms and deductions.
- Collaborate with HR, finance and other departments as needed.
- Prepares confirmation of employment letters for employees.
- Responds to payroll inquiries by internal employees.

**Support to Administration Department (float position)**
- Reception management (back up role only), greet and assist visitors, answer phone calls and maintain a welcoming front desk atmosphere.
- Direct inquiries to the appropriate personnel and manage incoming and outgoing mail.
- Monitor and replenish office supplies, ensuring a well-equipped and organized workspace.
- Coordinate grocery purchases, manage inventory and ensure a consistent supply of refreshments for the office.
- Purchase items as requested by the Payroll and Administration manager on a day to day basis.

**Other Duties and Specialized Routines**
- Assists with the preparation of program budgets by providing information as identified.
- Provides vacation coverage support for accounting staff.
- Completes year end sorting and filing of documents for storage purposes.
- Other duties as assigned.

**QUALIFICATION**:

- Two years relevant experience in accounting and computerized payroll experience.
- Post-secondary education in accounting, finance and/or payroll.
- Understanding of accounting/payroll principals.
- Computer experience in accounting software (Sage 300), Microsoft