Current jobs related to Administrative Assistant/intake Coordinator - Markham - ARC Psychology

  • Intake Coordinator

    4 days ago

    Markham, Canada Direct IME Full time

    **Direct IME** is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic...

  • Administrative Assistant

    4 days ago

    Markham, Canada MetaTherapy Full time

    _Operations and Administrative Assistant _ MetaTherapy is looking for detail-oriented, process-driven, and customer-oriented Operations and Administrative Assistant that can work Monday to Friday. Hours are between 30-40 hours a week. You will be supporting a team of 15 practitioners (including family physicians, chiropractors, physiotherapists,...

  • Administrative Assistant

    5 hours ago

    Markham, Canada Mind Connections Inc. Full time

    **Overview** The Administrative Assistant would be responsible for assisting clinicians with scheduling, taking phone calls, maintaining clients' charts, completing intake forms, treatment plans and helping the Director in running the day-to-day operations of the company. With core skills in Microsoft Office, Google Suite and customer service, you will...

  • Customer Experience

    1 week ago

    Markham, Canada Clutch Technologies Inc. Full time

    **Competitive Pay & Stable Schedule** — Competitive wages with flexible scheduling. - **OMVIC License**: We will assist you in obtaining the necessary certification to advance your career and increase your earning potential! - **Full Benefits Package** — Comprehensive health and dental coverage to keep you and your family protected from day 1. -...

  • Administrative Assistants/receptionist

    2 days ago

    Markham, Canada S.M.C Versatile LTD Full time

    We are seeking a highly motivated and detail-oriented individual to join our company’s office team as an Administrative Assistants/Receptionist. The position provides administrative support to the office team, as well as client intake. The Administrative Assistants will be responsible for the clerical and administrative services associated with the...

  • Administrative Assistant

    1 week ago

    Markham, Canada Lorex Technology Inc. Full time

    **Company Description** Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by...

  • Administrative Coordinator

    1 week ago

    Markham, Canada BonaVista Pools Ltd. Full time

    BonaVista Pools is an award-winning second-generation family run business. We have been maintaining, servicing, and building custom concrete pools for over 40 years now. Come join our family. Great company, great team, lots of hours, get to work inside and out and everyday is different. **We are looking for a full time Administrative Coordinator to join our...

  • Administrative Assistant

    1 week ago

    Markham, Canada Origins International Education Inc. Full time

    **Job Posting: Administrative Assistant** **Origins Education Inc.** is seeking an **Administrative Assistant** who is highly organized, proactive, and eager to grow with our team. This role is essential to supporting the Principal in managing daily operations, coordinating educational programs, and ensuring smooth communication with students, parents, and...

  • Assistant Coordinator

    20 minutes ago

    Markham, Ontario, Canada Lee Wiggins Childcare Centre Full time

    Vacant Position Starting February 2026Temporary position: Covering Maternity LeaveStart date: February 2026OverviewWe are seeking a motivated and organized Assistant Coordinator to join our team at Lee Wiggins Childcare Centre. In this key role, you will support the Coordinator in managing daily operations, ensuring smooth office administration, and...

  • Administrative Assistant

    2 weeks ago

    Markham, Canada Morrison Hershfield Full time

    Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been...

Administrative Assistant/intake Coordinator

2 weeks ago

Markham, Canada ARC Psychology Full time

**Office Administrator**

We are looking for an enthusiastic and empathic Administrative Assistant/Intake Coordinator to join our team of mental health therapists.

At ARC Psychology, we strive to provide an inviting, safe and supportive environment, in which people feel respected and accepted. We value building collaborative and compassionate therapeutic relationships to help people achieve improved health and well-being.

**Responsibilities**:
The Administrative Assistant/Intake Coordinator is responsible for coordinating and managing daily administrative activities including but are not limited to:

- Patient-facing reception responsibilities such as greeting and building respectful relationships with patients
- Schedule and complete intake / consult calls with clients
- Scheduling appointments
- Support therapists with their onboarding processes
- Performing various clerical tasks including filing, client invoicing, faxing
- Complete direct billing submissions to insurance companies through various web-based portals
- Accounts receivables / accounts payable
- Maintain an overall clean and organized working environment
- Support light office maintenance and maintain office supplies inventory
- Periodically communicate with community partners (e.g., Case Managers)

**Qualifications and Experience**:

- College Diploma, preferably in medical or office administration, business management or an acceptable equivalent in a similar field
- Minimum two (2) years experience working in a receptionist, administrative or office assistant role
- Excellent interpersonal and communication (verbal and written) skills
- Excellent organizational and time-management skills
- Excellent telephone etiquette and strong customer service orientation
- Strict respect for confidentiality is essential
- Computer literacy with Microsoft Office Programs (Outlook, Word) and Adobe
- Ability to work as a collaborative team member, problem solve and work independently
- Experience with electronic patient management systems/web-based programs is an asset
- A general knowledge and understanding of basic accounting and health plan benefits is an asset
- Experience working in a medical, clinical, or health care setting is an asset
- Interest in working in a mental health setting is an asset

**Benefits**:

- Free, on-site parking
- We offer competitive pay commensurate with experience

**Job Types**: Full-time, Part-time, Permanent

Pay: $18.00-$23.00 per hour

**Benefits**:

- On-site parking

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Kindly provide a cover letter in addition to your resume when applying.

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person