Administrative Coordinator

3 days ago

Markham, Canada BonaVista Pools Ltd. Full time

BonaVista Pools is an award-winning second-generation family run business. We have been maintaining, servicing, and building custom concrete pools for over 40 years now. Come join our family. Great company, great team, lots of hours, get to work inside and out and everyday is different.

**We are looking for a full time Administrative Coordinator to join our team, and help support our Office & Field staff from our dynamic Head Office in Markham.**

The Opportunity:
Reporting to the Vice-President, The Administrative Coordinator’s role is to carry out administrative and clerical tasks to support the organization where needed. These responsibilities can range from assisting with HR related tasks, organizational wide communications and document development, preboarding & onboarding, and phone and vehicle plans.

**SPECIFIC ACCOUNTABILITIES**
- Handle administrative requests and queries from the Vice-President including but not limited to HR related tasks and operational efficiency
- Perform general administrative tasks such filing, photocopying, data entry or ad hoc duties
- Support the health and safety needs of the organization through training, document development, and policy development support
- Perform all required preboarding activities to support newly hired employees
- Support onboarding for all employees where required to ensure all employees get the necessary training, work with Service and Construction Departments to ensure they understand the time requirements needed
- Manage the annual phone plan program for BonaVista, including renewals and managing the account needs
- Manage the company vehicle lease & service program
- Update and maintain office policies and procedures
- Maintain employee records and contact information
- Answer phones, greet visitors and manage the front office.

**KNOWLEDGE, SKILLS & TECHNICAL ABILITIES**
- Post-Secondary Education
- Experience in a receptionist or administrative assistant position
- Demonstrated professional attitude with a high degree of integrity and diplomacy
- Maintain confidentiality of all information and data
- Excellent customer service skills
- Excellent communication skills (written and verbal)
- Self-motivated and able to work with mínimal supervision
- Strong attention to detail with the ability to undertake multiple responsibilities at a time
- Flexible and adaptable
- Ability to problem solve effectively

**Demonstrate ability and commitment to the Core Competencies**:

- Communication
- Passion
- Collaboration
- Integrity & Trust
- Initiative
- Mutual Respect
- Self-awareness
- Flexibility & Adaptability

**Job Types**: Full-time, Permanent

**Salary**: $43,440.00-$54,300.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 2 years (required)

Work Location: One location

  • Administration Coordinator

    3 days ago

    Markham, Canada CHC Paint & Body Shop Supplies Full time

    **Position Overview** **Key Responsibilities** Accounts Receivable Administration - Manage invoicing and payment tracking systems. - Conduct regular outbound calls to clients for payment follow-ups and arranging settlements. - Maintain accurate and up-to-date client account information. Sales & Client Interaction Support - Execute Outbound Product...

  • Administrative Coordinator

    2 weeks ago

    Markham, Canada TripOppo Inc. Full time

    We are seeking a dependable and highly organized **Administrative Coordinator** to join our Tour Operations team. This entry-level role focuses on administrative tasks that keep our tours running smoothly behind the scenes. **Key Responsibilities**: - Prepare and process tour-related documents such as itineraries, confirmations, passenger lists, and...

  • administrative services coordinator

    2 weeks ago

    Markham, Canada Lilac Full time

    OverviewJoin to apply for the administrative services coordinator role at Lilac.EducationCollege, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearor equivalent experienceExperience1 year to less than 2 yearsLocationOn site. Work must be completed at the physical location. There is no option to work...

  • Equipment Coordinator/administration

    1 week ago

    Markham, Canada K-DENTAL INC. Full time

    Preparing, processing, and coordinating small and large equipment orders from receipt of order to install completion. Creating part numbers, creating purchase orders, entering sales orders and invoicing, coordinating payments with sales representatives, requesting RMA's, processing returns to vendors, Assist accounting with month end tasks. Perform other...

  • Administrative Coordinator, Integrated Technical

    1 day ago

    Markham, Canada BGIS Full time

    **SUMMARY** The Administrative Coordinator provides back office support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters. This individual will monitor the aging PR’s, open commitments, Suspense list, process vendor setups, and perform reporting on such. **KEY DUTIES & RESPONSIBILITIES** Internal...

  • Administrative Assistant/intake Coordinator

    2 weeks ago

    Markham, Canada ARC Psychology Full time

    **Office Administrator** We are looking for an enthusiastic and empathic Administrative Assistant/Intake Coordinator to join our team of mental health therapists. At ARC Psychology, we strive to provide an inviting, safe and supportive environment, in which people feel respected and accepted. We value building collaborative and compassionate therapeutic...

  • Bilingual Administrative Event Coordinator

    1 day ago

    Markham, Canada Infinite HR Associates Full time

    **Responsibilities**: 1. Annual Planning: Coordinate and execute the annual planning of trade shows and events. 2. Administrative Support: Provide administrative support to various departments, including but not limited to scheduling appointments, managing calendars, and handling correspondence in both French and English. 3. Event Coordination: Oversee all...

  • Administration Coordinator/reception-evergreen

    6 days ago

    Markham, Canada CanNorth College of Health, Business and Technology Full time

    **Urgently Hiring** We are currently looking for an administrative assistant to take over the position of **college administrative coordinator**. This position is responsible for the customer service provided to our students from the front desk of the campus as well as the coordination of all administrative tasks related to the admissions process and...

  • Administrative Coordinator

    1 week ago

    Markham, Canada Tone Labs Music Academy Full time

    _At Tone Labs Music Academy, we blend tradition and innovation to foster musical education and performance. Our mission extends beyond musical discovery; we prioritize leadership, self-esteem, social skills, and community participation within Toronto's vibrant artistic landscape._ We are seeking a dynamic and enthusiastic Administrative Assistant to join...

  • Office Manager/administrative Coordinator

    4 days ago

    Markham, Canada The Renovators of Canada Full time

    **Office Manager / Administrative Coordinator** Location: Markham, ON Type: Full-Time, Monday-Friday **Salary**: $40,000 - $60,000/year **About Us** The Renovators Of Canada (T-ROC) is a trusted name in home renovations across the GTA with over 20 years of service. We are seeking a proactive and professional Office Manager to act as the central hub of...