Administrative Coordinator

2 weeks ago

Markham, Canada BonaVista Pools Ltd. Full time

BonaVista Pools is an award-winning second-generation family run business. We have been maintaining, servicing, and building custom concrete pools for over 40 years now. Come join our family. Great company, great team, lots of hours, get to work inside and out and everyday is different.

**We are looking for a full time Administrative Coordinator to join our team, and help support our Office & Field staff from our dynamic Head Office in Markham.**

The Opportunity:
Reporting to the Vice-President, The Administrative Coordinator’s role is to carry out administrative and clerical tasks to support the organization where needed. These responsibilities can range from assisting with HR related tasks, organizational wide communications and document development, preboarding & onboarding, and phone and vehicle plans.

**SPECIFIC ACCOUNTABILITIES**
- Handle administrative requests and queries from the Vice-President including but not limited to HR related tasks and operational efficiency
- Perform general administrative tasks such filing, photocopying, data entry or ad hoc duties
- Support the health and safety needs of the organization through training, document development, and policy development support
- Perform all required preboarding activities to support newly hired employees
- Support onboarding for all employees where required to ensure all employees get the necessary training, work with Service and Construction Departments to ensure they understand the time requirements needed
- Manage the annual phone plan program for BonaVista, including renewals and managing the account needs
- Manage the company vehicle lease & service program
- Update and maintain office policies and procedures
- Maintain employee records and contact information
- Answer phones, greet visitors and manage the front office.

**KNOWLEDGE, SKILLS & TECHNICAL ABILITIES**
- Post-Secondary Education
- Experience in a receptionist or administrative assistant position
- Demonstrated professional attitude with a high degree of integrity and diplomacy
- Maintain confidentiality of all information and data
- Excellent customer service skills
- Excellent communication skills (written and verbal)
- Self-motivated and able to work with mínimal supervision
- Strong attention to detail with the ability to undertake multiple responsibilities at a time
- Flexible and adaptable
- Ability to problem solve effectively

**Demonstrate ability and commitment to the Core Competencies**:

- Communication
- Passion
- Collaboration
- Integrity & Trust
- Initiative
- Mutual Respect
- Self-awareness
- Flexibility & Adaptability

**Job Types**: Full-time, Permanent

**Salary**: $43,440.00-$54,300.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 2 years (required)

Work Location: One location

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