Administrative Assistant

5 days ago


Calgary, Canada Centre for Newcomers Full time

**General Responsibility**

The Language Programs Assistant will assist the Language Program management, admin, and instructors, who provide support to newcomer and refugee clients in learning English language, meeting their daycare needs in local communities, and integrating into Canadian society.

**Responsibilities**:
**The Role**:

- Assist newcomer and refugee clients with onsite registration and complete the necessary steps in the registration process.
- Accurately create, revise, process, and manage documents such as student files, and attendance records.
- Be trained as a CHAD (internal database) user to manage daily tasks, including but not limited to entering, maintaining and updating newcomer and refugee student information, reviewing and inputting attendance records, as well as enrolling or exiting students as necessary.
- Communicate with newcomer and refugee students regarding attendance reminders and ensure their consistent attendance.
- Collaborate with the LINC administrative team and the Community-Based Care for Newcomer Children Program Team to support students' childcare needs.
- Assist in coordinating cultural events such as new student orientations, professional development days, field trips, LINC staff meetings, room bookings, passes, and promotional activities.
- Provide administrative support to program administrators as needed

**Qualifications & Requirements**:

- Preference will be given to those students who identify as disabled, Indigenous, black/racialized youth, or 2SLGBTQI+.
- Strong attention to detail, with the ability to handle confidential information responsibly.
- Flexible and able to work under pressure to meet deadlines
- Excellent team player and communication skills
- Fluent in other languages is an asset
- Culturally competent, familiar with serving clients from diverse backgrounds
- Excellent verbal and written communications, listening and customer service skills;
- Valid Class 5 Driver’s License and satisfactory Driver’s Abstract.

***

**Job Types**: Fixed term contract, Internship / Co-op
Contract length: 8 weeks

Pay: $18.00 per hour

Expected hours: 35 per week

**Benefits**:

- On-site gym
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-07-07



  • Calgary, Canada Omega Project Solutions Full time

    Administrative Assistant NB Omega is seeking an Administrative Assistant for our LARGE Oil & Gas Client in Cold Lake, AB. Assignment DescriptionProvide administrate support to the Cold Lake asset. Professionally assist in day-to-day administrative activities by providing support for multiple tasks across all business units based on requirements for our...


  • Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...


  • Calgary, Canada Manu Chugh Architect Ltd Full time

    **Role Description** **Qualifications** - Strong Administrative Assistance and Clerical Skills - Excellent Communication Skills - Experience in Executive Administrative Assistance - Proficiency in Microsoft Office Suite (primarily Outlook, Excel, and Word) - Strong organizational and time management skills - Ability to work independently - Previous...


  • Calgary, Canada ONSITE3D Ltd Full time

    **Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...


  • Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...


  • Calgary, Canada Pomeroy Lodging LP Full time

    **We are looking for an Administrative Assistant to join our team!** Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you! As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions....


  • Calgary, Canada Bassano Growers Ltd Full time

    **Overview** We are seeking an Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing clerical support, keying sales orders, supporting the sales manager and assisting with customer service inquiries. **Responsibilities**: - Entering orders into ERP System - Provide administrative support and assistance to...


  • Calgary, Canada Easytax & Bookkeeping Full time

    '''Duties''' We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth running of our business. **Responsibilities**: - Assist in...


  • Calgary, Canada The Mustard Seed Society Full time

    Do you have experience in administration, and has strong communication skills and attention to details? Do you want to be part of a team that is committed to developing hope, and nurturing the lives of our community members? The Mustard Seed is seeking an **Administrative Assistant.** The Mustard Seed strives to provide competent leadership throughout the...


  • Calgary, Canada Robert Half Full time

    Our client is seeking an organized, detail-oriented Administrative Assistant to join their team for a contract role in Calgary, Alberta. This position focuses on claims administration and document management in a fast-paced, deadline-driven environment. Key Responsibilities: - Scan, organize, and file physical and digital documents. - Process claims,...