Administrative Assistant, Continuing Education

2 weeks ago

North York, Canada Ontario Association of Architects Full time

The Ontario Association of Architects (“OAA”) is a self-regulating, not-for-profit organization that is governed by the _Architects Act_, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.

Reporting to the Deputy Registrar, Administrative Assistant, Continuing Education (“ConEd”), plans, coordinates, executes, and expands the Continuing Education webinar program. The Administrative Assistant is responsible for coordinating the production and moderation of continuing education webinars; sourcing appropriate webinar presenters, and providing administrative and program support for the Continuing Education department.

**Responsibilities**
- Develop and manage a calendar of webinars for OAA’s Continuing Education Program
- Identify, vet, and recruit Subject Matter Experts and webinar and conference topics
- Coordinate contract administration for webinars, conferences, and other ConEd deliverables
- Work with Subject Matter Experts and marketing team to develop webinar and conference descriptions
- Coordinate scheduling and deliverables with webinar and conference presenters
- Moderate webinar rehearsals and live webinars
- Update webinar guidelines and protocols for conducting webinars, developing and following best practices
- Assist members and non-members with webinar registration
- Develop Media (LinkedIn) posts and events, with a focus on promoting webinars
- Verify webinar and conference attendance records and ensure accurate inclusion in members' transcripts
- Administer and distribute surveys for each conference ConEd session

**Qualifications**
- A diploma/degree is preferred
- Experience coordinating webinars is preferred
- Strong administrative skills with attention to detail and accuracy
- Effective interpersonal and communication skills; able to present information in webinars
- Self-motivated with a positive attitude and a good work ethic
- Good computer skills with knowledge of MS Office (Word & Excel), Zoom and Teams
- Good time management and organizational skills
- Reliable and dependable

**Compensation**
- $55,000/year commiserate with experience
- Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy etc.
- Excellent RRSP matching program
- Onsite two days per week and hybrid work three days per week
- Work in a modern eco-friendly building
- Professional and friendly work culture
- Free on-site parking
- Flex Summer hours

**Location & Hours**

OAA Headquarters (Leslie & 401 Area)

111 Moatfield Drive, Toronto, ON, M3B 3L6

Office hours: 8:30am - 4:30pm, Monday to Friday

**Application Process**

We thank all applicants for their interest, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Pay: $55,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in North York, ON M3B 3L6

Expected start date: 2025-01-06

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