Administrative Assistant

6 days ago

Calgary, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Infrastructure division and build innovative projects in the transit and transportation sectors, such as roads, highways/freeways, bridges, interchanges, LRTs, BRTs, and airports. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About the role**:
Reporting to the Chief Estimator, the Administrative Assistant provides administrative and clerical support to the estimating team. The incumbent helps with day-to-day tasks, aiming to streamline efficiencies to ensure the team can focus elsewhere. This includes supporting multiple estimators, working with the bid invitation software, contacting vendors, document control, and supporting the team where needed. The incumbent will be responsible for calling multiple stakeholders to facilitate the estimating process.

**As an Administrative Assistant At Graham, You Will**:

- Attend to the requirements and needs of multiple estimators.
- Setup bid invitation lists with the default list.
- Update bid invitation software Contacts and Company information.
- Provide bid invitation list to Risk department.
- Initial call to subcontractors for confirmation on bid status and request information required by the Estimators.
- Assist in obtaining material pricing.
- Setup meetings, prepare meeting agendas, organize meetings, and produce minutes.
- Setup Request for Information log, update log and submit RFIs
- Print, file and save documents.
- Other misc support tasks.

**Qualifications & Experience**:

- Minimum high school diploma; post secondary school would be an asset.
- 1-2 years of professional work experience in an administrative role.
- Excellent computer and typing skills.
- Experience with MS Office Suite (Word, Excel and Teams).
- Excellent customer service skills.
- Professional and effective communication abilities and interpersonal skills.
- Time-management skills and the ability to prioritize tasks.
- Ability to work independently and without supervision.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

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