Executive Assistant
1 week ago
**Executive Assistant J-6657**
**Scope of Position**
**Reporting to and primarily supports the President & CEO, the main duties of this position will include but not limited to**:
- Providing daily morning briefings to the President & CEO.
- Acting as gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers.
- Ensuring material submitted for President & CEO review is appropriate with expectations set by the President CEO.
- Support managing information flow to and from the President & CEO for efficiency and prioritization.
- Coordinate meetings and calendar of the President & CEO; executing on priorities set by the President & CEO.
- Attend meetings with or on-behalf of the President & CEO; recording meeting minutes and action plans, reviewing with the President &CEO, and distributing meeting minutes and action plans to stakeholders.
- Assisting with greeting visitors and determining access to appropriate parties.
- Conduct research and compiling data to assist in preparing reports or presentations based on the needs of the President & CEO.
- Maintaining records and files; supporting the organization of information and documents (physical and electronic).
- Booking of travel arrangements and general administration of travel related expenses.
- Liaison and member of the Employee Engagement Committee.
- Supporting the planning and organizing events that take place externally, such as fundraisers, sporting tournaments, and appreciation events.
- Maintaining a high degree of discretion and confidentiality.
- Other duties as assigned.
**Skills and Qualifications**:
- **_ Must be a Canadian citizen or a Legal Permanent Resident of Canada_**:
- Exceptional attention to detail.
- Intermediate Knowledge of MS Office including Excel, Word, and Powerpoint.
- Ability to conduct research and create reports or presentations.
- Ability to handle sensitive information with discretion.
- Ability to multi-task/prioritize with tight deadlines and has a strong sense of urgency.
- Ability to learn and adapt quickly to changing circumstances.
- Time management, planning, and coordination with others.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
**Preferred Skills**:
- Experience working with C-suite executives.
- Experience in Manufacturing Industry is a strong asset.
**Experience**:
- **_ Minimum of 5 years of similar experience._**
**Education**:
- College diploma or undergraduate degree in Business Administration or Office Administration preferred.
**About GPSI**:
Global Partner Solutions provides supply chain support and managed technical services to OEM and tier 1 through 3 aerospace & defense companies. Since 2006, we've provided supply chain management services to major companies such as Bombardier, Safran, Honeywell, and Mitsubishi, by deploying our experts to work with our clients' suppliers worldwide. Our extensive network of Supply Chain experts, strategically located near our customers' suppliers, reduces the need for costly travel amongst many other benefits. We have expanded our services to include ESG & Supply Chain Sustainability services aimed at helping companies integrate social responsibility into their overall strategy and enhance the efficiencies of their supply chain.
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