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HR Administration Assistant

3 weeks ago

Richmond, Canada Swiftlink Technologies Full time

As an HR Administrator Assistant, you will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity and be responsible for administrative support within the company.

**KEY HR ADMINISTRATIVE ASSISTANT RESPONSIBILITIES**:

- Supports company operations by maintaining office systems and supervising staff.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Complete all recruitment functions from posting Job Descriptions, interviewing to completing reference checks and sending out offers.
- Completing onboarding/offboarding process for all employees.
- Have a high level of confidentiality for employee information to be inputted into the HRIS platform.
- Input payroll entries using ADP.
- Coordinate all communications with contractors in-regards to invoices.
- Register new employees to the extended benefits plan.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

**POSITION QUALIFICATIONS/REQUREMENTS**:

- Bachelor’s degree, with a focus on Human Resources Management or a related field is preferred.
- 3+ years of HR management experience is preferred.
- 2+ years of office administration experience is required.
- Must be flexible, detail-oriented and have excellent interpersonal and presentation skills; Must be bilingual Chinese/English and be able to effectively communicate at all levels within the organization (verbal and written).
- Must have excellent documentation and record keeping skills.
- Ability to provide leadership, accept responsibility, work independently and set own goals in a professional manner.