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Administrative Assistant

2 weeks ago

Sherwood Park, Canada Strathcona County Full time

We have an exciting opportunity for an experienced Administrative Assistant directly supporting the Manager of Indoor Services, Infrastructure and Operations with Recreation, Parks and Culture

The Administrative Assistant is accountable for efficient and confidential support to the Branch Manager for all aspects of administrative office support including the execution of both routine duties and specialized assignments while maintaining professional rapport with all internal and external clients.

**Key Responsibilities**:

- Provide comprehensive and proficient administration to the Branch Manager to ensure an organized structure is maintained and deadlines are met. This includes being the first point of contact for the Manager’s office: use discretion and judgement regarding the flow of information, record and track deadlines, evaluate incoming issues requiring immediate attention, develop preliminary action plans, acting independently as required
- Research and coordinate information to prepare professional documentation including presentations, proposals, and correspondence in a timely and confidential manner adhering to County standards
- Coordinate and prepare Council inquiry responses, issue briefs, bylaws, policies, and procedures in accordance with County standards Research and coordinate information, prepare professional documentation including presentations, proposals, correspondence, contracts, and Council reports
- Coordinate responses, problem solve complaints, answer, and follow up on inquiries about services, venues, policies, procedures, and operations from external agencies, governments, and other departments
- Prepare various contracts, legal agreements, licenses, extensions, requests for proposals, requests for quotations, etc., ensuring compliance with required authorizations. Compile specifications and supporting schedules as required as well as standard agreements, amendments, and extending agreements
- Oversee and coordinate various department processes for tracking documentation including reviewing expiring contracts to mitigate risk
- SharePoint site branch owner for Indoor Services, Infrastructure and Operations and project support as required
- Schedule, organize and assist with internal and external meetings, workshops, and events (branch, inter-branch, departmental and inter-departmental)
- Maintain or develop branch forms, coordinate with other department to ensure compatibility and compliance with internal and external policiesProvide administrative support to Branch operations and various duties as required

**Qualifications and Skills**:

- High School Diploma with 5 years of related work experience is required
- Office Administration Certificate or Diploma would be an asset
- Experience supporting a Manager or as a senior administrative team member is highly desired
- Knowledge of procurement and contract administration is an asset
- Knowledge of municipal departments and services and the role of Recreation, Parks and Culture within the County is an asset
- Proficient knowledge of Microsoft Office products including SharePoint and business equipment
- Excellent interpersonal, verbal, and written communication skills
- Strong organization and time management skills with the ability to work under pressure and at times, with a high volume of various tasks
- Ability to work independently, negotiate priorities on short notice and promptly adapt to an everchanging work environment
- Excellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner
- Effective critical and analytical thinking, and problem-solvingStrong ability to work collaboratively and build productive working relationships

**Who We Are**:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:(depending on position)
- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunitiesWell-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute di