Experienced Deal Admin/deal Secretary

7 days ago

Mississauga, Canada Orion Realty Corporation Full time

Are you ready for a career at a dynamic, extremely fast paced and exciting real estate company? If you are an ambitious self-starter requiring mínimal supervision, with a great attitude and passion to excel in any role - we want to meet with you

We are a workplace family, a team of professionals that are dedicated to surpassing our agents expectations and to providing superior service to our agents and their clients.

**Full Time Deal Secretary**
- **Minimum 2-year real estate deal secretary experience required (ideally from an office with 50+ active agents)**:

- **Minimum 2-year real estate reception experience an asset**:

- **Minimum 1-year of customer service experience an asset**:

- Strong knowledge of Wolf Connect, Broker Wolf, Webforms and MLS
- Possess a professional and pleasant demeanor and be organized
- Must be comfortable using general office equipment such as scanners, photocopiers, and fax machines.
- Strong verbal and written communication skills, exceptional interpersonal and customer service skills are all a must

**Responsibilities include but are not limited to**:

- Inputting all deals into the required systems
- Closing all trades
- Reviewing of all offers, listing paperwork, etc.
- Communicate with staff, salespeople and cooperating agents to ensure all documents are in order
- Reporting, i.e. listing inventory, pending trades, etc.
- Daily Banking if required
- Faxing, photocopying and filing as needed
- Responsible for accounts payable and trade receivables (if required)
- Accuracy of accounts receivable and trade accounting (if required)
- Review invoices ensuring appropriate approvals & support/back-up
- Potentially managing front desk reception team
- Potentially creating monthly schedule for front desk reception team
- Keeping team up to date on any changes and implementation they need to be aware of
- Other accounting and reporting duties may be assigned
- Covering front-desk for full-time receptionist if required on occasion
- If you meet the above description and are looking for a wonderful opportunity to work for a well-established company, please forward your resume

**Compensation**:

- Commensurate with experience

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$60,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Finance & Accounting Occupations: 1 year (preferred)
- Real Estate Deal Secretary/Admin: 1 year (preferred)

Work Location: One location

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