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Office Admin Assistant/ Receptionist

2 weeks ago

Calgary, Canada Unideco Commercial and Residential LTD Full time

**Office Admin Assistant/ Receptionist - Job Posting**

We are a rapidly expanding, locally owned small business in search of an Office Admin Assistant to join the administration department in our Calgary office.

If you have a charismatic personality, are resourceful and understand the importance of being accurate and proactive, we would love to meet you

**Primary Responsibilities**

As the Office Admin Assistant, you will be responsible for supporting the entire team with various administrative tasks including but not limited to;
- Creating a welcoming environment by greeting guests, answering phone calls, directing visitors and taking messages for employees.
- Maintain a clean and organized reception area
- Manage visitor log and access control
- Receive incoming shipments and deliveries to our shop and manage paperwork accordingly.
- Schedule meetings for staff.
- Manage incoming and outgoing mail, distribute correspondence accordingly
- Creating and distributing company memos, presentations, meeting minutes, meeting agendas, and other documents
- Updating and creating internal documents and spreadsheets
- Maintain office supply inventory, ordering as needed.
- Organizing and filing company documents in digital and/or physical filing systems
- Assist customers by providing basic information as required.
- Match purchase orders to supplier bills and post to our accounting software
- Process and manage all incoming paperwork from the field to the office

**Competencies**
- Excellent organizational skills
- Must possess a strong work ethic
- Strong verbal and written communication skills
- Flexibility to be able to move between activities and duties quickly if priorities change
- Establish priorities to meet deadlines
- Highly organized with strong attention to detail, capable of self-checking work and ensuring accuracy.
- Administrative skills to be able to use basic computer programs including Microsoft Office Suite (Word, Excel, Outlook)
- Possesses the confidence to proactively solve problems and uses discretion to seek assistance when needed.
- Ability to work independently and with mínimal supervision at times
- Knowledge of QuickBooks Online and Air Table are not required, but would be considered an asset.

**Experience**
- 1-2 years working in an office environment or similar setting is preferred.

**Expected Hours of Work**

This position will start at 30 hours per week with the opportunity for growth to 40 hours per week as the role evolves. The work schedule for this role will be 9:00am - 3:30pm Monday to Friday, to start.

Starting wage for this position will be $19-$21 per hour depending on qualifications and experience.

Pay: $19.00-$21.00 per hour

Expected hours: 30 per week

Schedule:

- Monday to Friday

**Experience**:

- Office management: 1 year (preferred)

Work Location: In person

Expected start date: 2025-03-03