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Receptionist and Admin Clerk

2 weeks ago

Calgary, Canada Mango Insurance Full time

Mango Insurance is a leading trucking insurance broker with operations in Alberta, Ontario, and an operational office in India. Our commitment to innovation and client-first solutions has driven our growth to $45 million in premiums since 2018. We’re expanding our team and looking for a dynamic **Receptionist and Admin Clerk**to implement our efforts in fostering internal support. This is a **high pressure and full time work from office** role starting 8:30 am and Ending 5:30 PM with break from 10 AM to 10:15 AM, 12 PM to 12:30 PM and 2:30 to 2:45 PM. For 40 active hours per week.

**PROACTIVE ACTIONS**
- Works professionally with a high degree of maturity
- Maintains confidentiality and discretion in relationships
- Prioritizes needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Rely on your critical thinking and analytical problem-solving skills so that you can quickly to address issues and prevent any problems from affecting the company
- Move projects along with a sense of urgency, following all lead indicators

**RESPONSIBILITIES**
- Manage internal and external correspondence for the leadership team, as required
- Prepare and edit presentations
- Take minutes and notes in meetings
- Manage the calendar for the leadership team; planning and scheduling meetings and appointments
- Coordinate and support internal and external events
- Conduct research and manage project completion for the executive team
- Making travel and guest arrangements
- Support positive relationships crucial to the success of the organization
- Provide a bridge for smooth communication between the leadership team and internal departments; demonstrate leadership to maintain credibility, trust and support

**What We Offer**
- Competitive salary and performance-based bonuses.
- Opportunities for professional growth and leadership development.
- A collaborative, forward-thinking work environment.
- The chance to make a significant impact on the future of Mango Insurance.

**Knowledge and Experience**:

- Strong organizational skills with an ability to perform independently and prioritize tasks
- Seamless project execution and excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and, external partners
- Expert level written and verbal communication skills
- Emotional maturity
- Bachelor’s Degree preferred
- 1-5 years of experience in an admin role
- Experience with internal and external communications
- Microsoft Office Suite (Outlook, Word, Excel, Powerpoint, Teams), Able Extract, Adobe
- **This job operates in a professional office environment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.**_

Pay: $36,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person