Office & Executive Assistant

1 week ago

Scarborough, Canada Fluid Events Inc. Full time

**Job Title**: Office & Executive Assistant

**Company Name**: Fluid Events

**Location**: 2229 Kingston Rd, Scarborough, ON M1N 1T8

**In Office Days**: 3 Days a Week in Office: Monday, Wednesday & Thursday

**Salary Range**: $40,000 - $50,000

**Company Culture**:
Fluid Events is the only event agency in North America exclusively serving non-profits We craft, run, and jazz up events that change the world for the better Our vibe? Super creative and teamwork-tastic We're all about top-notch events and epic service. We dig innovation, mad attention to detail, and all the positive vibes

We're a small, tight-knit team where everyone wears different hats, bringing unique skills to the table and collaborating to make magic happen. Whether we're planning a gala, a fundraiser, or a community event, we work together to ensure every detail shines. Come vibe with us and rock a team that makes every event a blast and every workday a win

**Role Overview**:
Fluid Events is looking for a motivated and organized Events & Office Assistant to become an integral part of our energetic team. This role involves managing office administration, assisting the CEO with event-related tasks, supporting client onboarding, contributing to key events, and handling light bookkeeping and expense management for the CEO. This position is perfect for someone who is detail-oriented, passionate about event planning, and excels at multitasking.

**Key Responsibilities**:
**Office Administration**:

- Manage day-to-day office operations, including scheduling, correspondence, and office supply inventory.
- Coordinate meetings and prepare necessary materials.
- Perform basic bookkeeping tasks, including tracking expenses and processing invoices.
- Collaborate directly with the CEO to handle all administrative tasks related to client onboarding.
- Manage and reconcile CEO expenses and maintain accurate records.

**Event Support**:

- Assist with planning, organizing, and executing events, including logistics, setup, and on-site coordination.
- Work with vendors and suppliers to ensure event requirements are met.

**Team Collaboration**:

- Build & foster a team culture that encourages collaboration and relationship building
- Support the events team with various administrative tasks and project coordination.
- Prepare reports and documentation as needed.

**Required Qualifications**:

- 1-2 years of experience in office administration and/or event planning.
- Strong organizational and multitasking skills.
- Proficient in handling multiple competing deadlines in a fast-paced agency environment.
- Excellent written and verbal communication abilities.
- Proficiency in Google Suite and Canva
- Possession of a valid G driver's license and consistent access to a car are necessary for this role, as errands will be part of the responsibilities.

**Preferred Qualifications**:

- Ability to work effectively in a fast-paced environment and adapt to changing priorities.
- Strong organizational skills to work closely with the CEO, managing her dynamic schedule and handling tasks that may be assigned on the fly.

**Application Instructions**:

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