Current jobs related to Executive Assistant - Scarborough - Momiji

  • Executive Assistant

    1 week ago

    Scarborough, Canada Vera Dental Group Inc. Full time

    **About Vera Dental Group**: Vera Dental Group is a rapidly growing dental group operating three locations across the Greater Toronto Area (GTA). We are dedicated to providing top-tier dental care while ensuring operational excellence across our clinics. As we continue to expand, we seek a highly organized, proactive, and dedicated Executive Assistant to...

  • Executive Assistant

    21 hours ago

    Scarborough, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario Region is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and...

  • Executive Assistant

    1 week ago

    Scarborough, Canada Liberal Member of Parliament Full time

    **To apply, submit your resume and cover letter (including any salary expectation).** **You must also complete any online assessments and phone screen sent to you, as well as a security screening prior to employment.** Position: Executive Assistant Location: Scarborough, Ontario The executive assistant is responsible for the overall management of the...

  • Executive Assistant

    4 weeks ago

    Scarborough, ON, Canada Noramtec Consultants Inc. Full time €80,000 - €90,000

    Executive Assistant – Scarborough, ON 💼 Salary: $80,000 – $90,000 Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership. This is an excellent opportunity for a professional who...

  • Executive Assistant

    2 weeks ago

    Scarborough Village, Ontario, Canada Noramtec Consultants Inc. Full time

    Executive Assistant – Scarborough, ONSalary: $80,000 – $90,000Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking anexperienced and highly organized Executive Assistantto provide direct support to senior leadership.This is an excellent opportunity for a professional who thrives in a...

  • Executive Assistant

    3 weeks ago

    Scarborough, ON, Canada Noramtec Consultants Inc. Full time

    Executive Assistant – Scarborough, ON &##128188; Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership. Provide comprehensive administrative and executive support with proactive planning...

  • Executive Administrative Assistant

    4 days ago

    Scarborough Village, Ontario, Canada Private Individual Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role based in Scarborough, ON. The Executive Administrative Assistant will manage day-to-day administrative tasks, including scheduling and organizing meetings, maintaining records, and managing communications. Responsibilities also include assisting with...

  • Executive Assistant to Vice President

    6 days ago

    Scarborough, Canada Centennial College Full time

    Job Number: - J0725-1046 - Job Title: - Executive Assistant to Vice President (2 Vacancies) - Job Type: - Permanent FT Management & non-union Professionals - Bargaining Unit: - Non-bargaining - Campus: - Progress Campus / Hybrid - Location: - Greater Toronto Area - Pay Range: - $77,550.00 - $96,939.00/Year - Pay Band: - 9 Admin - Hours/Week: - 35 -...

  • Executive Assistant

    4 days ago

    Scarborough, Canada REDESIGN4MORE INC. Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year - or equivalent experience - ** Work setting**: - Willing to relocate - Relocation costs covered by employer - ** Tasks**: - Compile data to prepare documents - Prepare reports and others documents for consideration and presentation to executive committees and boards of directors - Prepare...

  • Executive Assistant to The President and CEO

    2 weeks ago

    Scarborough, Canada Strides Toronto Full time

    **ABOUT US** **ABOUT THE ROLE** The **Executive Assistant (EA) to the President and CEO** is a one-year full-time contract position that develops and implements systems that ensure the smooth operation of the Chief Executive Officer’s office including the timely preparation and follow-up to the work of the Board of Directors and Senior Management Team....

Executive Assistant

2 weeks ago

Scarborough, Canada Momiji Full time

**Momiji Health Care Society** is a non-profit organization dedicated to enhancing the independence, health, and quality of life of senior citizens, primarily of Japanese-Canadian descent. Our team is passionate about meeting the needs of our senior citizens and is committed to working collaboratively and openly with a results-oriented approach. We are seeking an experienced and highly organized **Executive Assistant** to provide comprehensive support to our CEO.

This is a full-time position working from 9:00 am to 5:00 pm, Monday to Friday, with 37.5 hours per week. Occasional evening and weekend work may be required with overtime eligibility. Additionally, occasional travel may be necessary to various locations in the community.

**About the Role**:
As the Executive Assistant, you will be responsible for scheduling appointments, managing the CEO's calendar, preparing reports and presentations, and handling other administrative tasks. The role requires significant integrity and tact, along with a good understanding of Momiji’s programs and functions.

**Major Responsibilities**:

- Manage the CEO's calendar and correspondence, scheduling appointments and meetings, and ensuring that the CEO is prepared for all engagements.
- Draft, proofread, and edit correspondence, reports, and presentations for the CEO.
- Conduct research and provide briefing materials for the CEO in advance of meetings and events.
- Attend meetings with the CEO including board and committee meetings and take detailed notes and minutes, ensuring that action items are followed up on in a timely manner.
- Coordinate special projects and events, working with other departments and stakeholders to ensure successful outcomes.
- Maintain an organized filing system for all documents and records related to the CEO's office.
- Assist the CEO with addressing tenant concerns and complaints with discretion, escalating to the CEO as needed.
- Provide support to other members of the executive team as needed, such as the Momiji Health Care Society (MHCS), Momiji Seniors Residence (MSR) Board of Directors, and supporting the Momiji Foundation Board.
- Other duties include event coordination and managing office supply inventory.

**Requirements**:

- Bachelor's degree or equivalent experience.
- 5 + years’ proven experience as an executive assistant or in a similar role supporting senior executives.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other office software.
- Ability to handle confidential information with discretion.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Positive attitude and a strong work ethic.
- Flexibility to work outside of normal business hours as needed.
- Japanese-language skills are an asset.

**Working at Momiji**

Our cohesive team is transparent and passionate about meeting the needs of our clients. Our team is also learning-oriented, open to change, and enjoys the work that we do.