Purchasing Coordinator-purchasing

**Work Type: Full Time**
- St. Mary’s General Hospital’s renewed vision of ‘Inspiring excellence. Healthier Together’ lays out a plan for growth, and innovation that will keep pace with the community and region that it serves. It also reflects our strong culture and values of compassion, respect, inclusion, integrity, collaboration and innovation that we bring to each interaction with patients and each other within the hospital and extends that commitment to how we will work with our partners across the health system. When you join St. Mary’s, your contribution will make a positive impact to the quality of life for patients and families. You will contribute to our mission: Living the legacy - Compassion. Faith. Discovery. _

New employees must provide documentation/proof of full COVID-19 vaccination status, a 2-step TB screening, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at St. Mary’s General Hospital. Staff will require clearance from Employee Health and Wellness before they are able to begin any position within SMGH.

**Position Summary**:
The Purchasing Coordinator will report to the Manager of Purchasing. In this role the individual will be responsible for managing purchasing processes including but not limited to co-ordination of purchases and trials, placing orders, expediting orders, reporting, resolving backorders by working with Vendors on Substitutions and resolving invoice discrepancies all while maintaining accurate records of all purchases as per related policies and provide support to the assist the department. The individual will also be responsible for facilitating contract preparations and maintenance of contracts as per the policies of the organization. This role requires effective communication skills, strong organizational abilities, and the capability to collaborate with various stakeholders within and outside the organization.

**Position Requirements**:

- Post-secondary education in Purchasing, and/or a Supply Chain Management.
- Minimum three (3) years in Purchasing or Supply Chain role
- Excellent organizational skills, strong attention to detail and follow-up.
- Experience with and understanding of contract lifecycle management would be preferred.
- Proficient in utilizing Microsoft Office including Excel, MS Word, MS Outlook, Meditech, and Infor
- Successfully able to perform their function in accordance with prescribed standards that focuses on the priority of People Safety and the delivery of the highest standard of Quality Care.
- Demonstrate the physical and mental capabilities necessary for proper and efficient performance of the essential duties of the position in a fast paced environment while managing multiple priorities at the same time.
- Adapt communication and interpersonal skills to deal effectively with, co-workers, physicians, volunteers and others within our health care community.
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**Position Responsibilities**:
**_Purchasing _**
- **Process Order’s and or Returns.**:

- **Ensure purchase orders are completed appropriately (i.e. Capital, Service, Regular) and submitted to Supplier efficiently.**:

- **Process purchase orders for departments (including repairs, evaluations, and credits).**:

- **Where required, obtain RGA from Supplier for goods being returned and forward to Receiver with any other information required for shipping.**:

- **Respond to administrative queries from departments in a cordial and timely manner.**:

- **Co-Ordinate any product conversions**:

- **Tracking and ensuring goods delivery, producing backorder reports, resolving backorder issues, accessing substitutes (sometimes in collaboration with clinicians), contacting vendors to obtain options and pricing for an end user. Interaction with various levels of the organization on supply issues.**:

- **Organizing and coordinating communication for staff as required i.e. substitutions and/or Inventory concerns.**:

- **Daily review of Buyer Messages to resolve conflicts which directly relates but is not limited to Working with the Vendor, A/P, Senior Buyer and Receiving to investigate PO/invoice discrepancies and modify as appropriate.**:

- **Other duties as assigned.**

**_Contract Administration
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- **_Intake new contracts for the organization to be put through our internal process _**:

- **Ensure compliance of the Company’s contracting principles for revisions, and exceptions, obtaining necessary internal approvals.**:

- **Ensure contract details are thoroughly reviewed for accuracy of information. - Assist with review and maintenance of contract templates.**:

- **Ensure adherence to Corporate Signing Policy.**:

- **Serve as a point of contact regarding contract administrative matters.**:

- **Provide administrative support for the documentation required to finalize agreements.**:

- **Prepare and provide contract summaries to stakeholders, ensuring access to all information required to fulfil thei