Coordonnatrice administrative/coordonnateur administratif national/National Bilingual Administrative Coordinator

Responsibilities include creating and maintaining files, following up on outstanding documentation from participants, staff, and employers, supporting staff training and program promotion, reviewing expense claims, tracking supplies and inventory, distributing program materials, assisting with travel arrangements, and completing other projects as they arise.In this role you will: Provide administrative support to the Regional Coordinators and National Coordinator to ensure effective program operations. Collaborate with other Administrative Coordinators across the country to share best practices and support national initiatives. Assist the Regional Coordinator with staff training logistics and delivery of selected training sessions, as well as program promotion. Assist the National Coordinator with organizing travel arrangements for staff and program activities. Communicate with staff and employers regarding outstanding forms and expense claims to maintain accurate records and timely submissions. Conduct program-monitoring visits once or twice per summer to assess program delivery and compliance. Perform other duties as assigned. Mandatory Training and scheduled work days:  Three mandatory training sessions will take place. The first will occur over a weekend in January. The second session will take place over a weekend in early March and the third in early May. Exact dates will be confirmed at the time of hiring. Trainings are held in-person and may require travel within Canada for two to four days; all costs related to travel and training are paid for by the YMCA. Location, Period of Employment, and Salary:  National Administrative Coordinator must be located in the Greater Toronto Area. Administrative Coordinator for Ontario must be located in the Greater Toronto Area. Administrative Coordinator for Quebec must be located in the Greater Montreal Area. Administrative Coordinator for Western Canada must be location in British Columbia, Alberta, Saskatchewan or Manitoba. Administrative Coordinator will work 15 - 25 hours/week until April 30, increasing to 37.5 hours/week until August 31st. The starting salary is $20.8 per hour. Eligibility: Bilingualism in English and French Currently enrolled full-time in a post-secondary program Available days, evenings, and weekends – must be willing to make the Administrative Coordinator position your primary professional commitment from May 1st to August 31st. Have internet access for the duration of employment Able to attend the 3 mandatory paid trainings in January, March and May Be available to work on travel days Be available to work in-person 2 days / week in the Toronto office (Ontario and National) Willingness to travel within Canada What you need to succeed: Commitment to the YMCA’s Mission, Vision & Values Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter Qualifications: Currently enrolled full-time in a post-secondary program or equivalent experience. Bilingual in French and English (oral and written). Previous experience working in the YMCA Summer Work Student Exchange program, an asset. Experience in training and facilitation, an asset. Ability to work flexible hours, including days, evenings, and weekends, and to make the Administrative Coordinator position the primary professional commitment from May 1st to August 31st. Internet access for the duration of employment. Ability to attend to the three mandatory paid trainings in January, March, and May. Be available to work on travel days. Be available to work in person two days per week in the Toronto office. Willingness to travel within Canada. Prior training in mental health support and suicide intervention (e.g. MHFA, ASIST, etc.) Knowledge and ability to integrate anti-racist, anti-oppressive, 2SLGBTQ-positive, critical disability, harm reduction, and strengths-based principles into practice Commitment to diversity, equity, inclusion, and building a sense of belonging.  Assets Prior participation in the YMCA Summer Work Student Exchange program Prior training in mental health support and suicide intervention (e.g. MHFA, ASIST, etc.) Experience in training and facilitation Knowledge and ability to integrate anti-racist, anti-oppressive, 2SLGBTQ-positive, critical disability, harm reduction, and strengths-based principles into practice Why work for the YMCA? The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services, such as health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2025–2030 strategic plan, which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours. The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities. If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs. In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.