National Coordinator, Administration

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are seeking a National Coordinator, Administration to join our team in our Toronto Office.

The National Coordinator, Administration is a national role; the incumbent will work closely with the Director, Office Services & Facilities on the management of the Firm's administration function across the country and, in particular, coordinating and contributing to a range of major national and regional projects/initiatives. Providing additional support as required to other members of the Office Services and Facilities team nationwide and various committees within the firm. This is a high-profile and hands-on position that requires the incumbent to be an extremely responsive, proactive and communicative individual. It would particularly suit someone currently working in a law firm with superior organizational, numeracy and project management skills who is keen to transition and pursue a career in law firm administration.

Enthusiasm for the role and being a team player with a flexible attitude are more important than subject matter knowledge.

Keys Responsibilities:

Project Coordination

• Coordinates the day-to-day administration of national projects and initiatives being run by the Office Services & Facilities team, preparation of meeting agendas, circulating materials as required, communicating with relevant parties, travel arrangements and creating materials for presentations;
• Coordinates with the Office Services & Facilities team for updates regarding ongoing projects/initiatives; tracks developments and deadlines, project documentation and progress;
• Works with the Director, Office Services & Facilities to develop and manage project budgets, including assistance in tracking expenses, invoice payments and other project financial tasks;
• Assists the Director, Office Services & Facilities in providing strong administrative support to various committees, Executive Management and lawyers within the firm.
• Acts as the secretary of various committees and project teams, including attending regularly scheduled meetings/project workshops to record and transcribe actions.
• Acts as the central "hub" of the office of the Director, Office Services & Facilities, responding to inquiries as needed;
• Acts as the main point of contact with external consultants and suppliers;
• Coordinate requests and approvals for new hires for the national Administration team and compile job descriptions working closely with the People & Culture team. Monitors monthly team reports / action lists; compiles reports for the
• Director, Office Services & Facilities.

Data, Budget and Expense Management

• Management and regular review of national departmental expenses;
• Works with the Director, Office Services & Facilities to prepare and review the department's annual budget, tracking budget v actuals on a monthly basis and flagging any significant variances;
• Assists in the preparation of reports and spreadsheets for review by the Director, Office Services & Facilities;
• Maintenance of departmental database/filing.

Miscellaneous

• Other tasks as required.

What you'll bring:

• Community College Office diploma or Business Administration program, plus ideally a minimum of one year's experience working in a professional services or legal environment;
• An equivalent combination of education, training and experience may be considered;
• Project management experience is an asset;
• Advanced MS Office skills, particularly Excel and PowerPoint;
• Proficiency in MS Project and/or Visio would be an asset;
• Ability and willingness to learn new software and technology quickly;
• Superior organizational, numeracy and project management skills.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who we are:

Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.