Administrative Coordinator – Staff

Responsibilities include overseeing key administrative functions that uphold compliance, support staff development, and reinforce a safe and well-organized camp environment. This position also ensures the accurate execution of essential data, payroll, and reporting tasks that enable smooth day-to-day operations.In this role, you will: Provide administrative leadership and support to Camp Directors through regular check-ins to support on-site organization and document collection Work closely with the Camp Services Coordinator - Volunteer & Logistics to track and follow up on Accident/Incident report forms Attend all staff trainings and meetings, arrive on time, and actively participate to support the development of camp staff Ensure Health & Safety procedures are followed and maintained, and contribute to the cleaning, safety, and maintenance of camp sites and the office Act as a positive role model for campers and staff by embodying YMCA values, policies, procedures, Day Camp guidelines, and Ontario Camping Association standards Complete accurate and timely data entry in Human Resources databases, including hiring packages, police record checks, and visa reconciliation Complete accurate and timely entry of payroll hours into the payroll system within assigned deadlines and address payroll discrepancies promptly, escalating concerns to the Day Camp Manager Complete weekly tasks of sorting camper groups, medical information, and camper data in Excel within assigned deadlines Provide support to the program with warehouse and office organization when time permits Perform other duties as assigned You bring:  Post-secondary education (or currently enrolled in) in business, administration, human resources, or a related program preferred, or equivalent experience Minimum 1 year experience working in an administrative role Experience with YMCA Day Camps an asset Knowledge or experience in Microsoft Word, Excel, Outlook, ActiveNet, and UKG preferred Demonstrated ability to work well both independently and in a team environment Well-developed interpersonal and relationship-building skills with the ability to establish rapport Excellent communication skills, both verbal and written Commitment to diversity, equity, inclusion and building a sense of belonging What you need to succeed: Commitment to the YMCA’s Mission, Vision and Values Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter Why work for the YMCA? The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA . Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services, such as health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2025–2030 strategic plan, , which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours. The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities. If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs. In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks . The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview. Check out the next steps in our and see about working at the YMCA.