Executive Assistant

Job Description :Sun Life is seeking a talented individual to fill the role of Executive Assistant to provide high-quality administrative support to the SVP, Performance, Rewards, and HR Enterprise Functions and additional senior leaders within the HR Enterprise Functions area of Global Human Resources, specifically: three AVP, HRBPs, AVP, Talent Strategy Partner, and AVP, Employee Relations Enterprise. The successful candidate will be proactive, collaborative, reliable and a creative thinker with the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires judgement, clear communication, and a demonstrated regard for confidentiality.What will you do?Manages all aspects of the SVP’s calendar and key aspects of senior leaders’ calendars to ensure meetings are prioritized with internal and external participants. Includes scheduling complex meetings, timely flagging of changes or conflicts, ensuring appropriate time in between meetings, and confirming whether meetings are virtual or in-personPartner with the team and other Executive Assistants to schedule key meetings with senior management participation such as multiple executive team members. Requires close collaboration with the Executive Assistant to the EVP & CPCOScreen and manage meeting requests with tact and diplomacy to identify issues and determine priority using judgment, sensitivity, and confidentialityIdentify and pro-actively manage conflicting demands, coordinate with other EAsPlan and execute events organized by the SVP and senior leaders, including townhalls, functional events while supporting content, attendees, facilities, presenters, surveys etc.Liaise with internal partners such as Internal Conference Services, Linguistics, Communications, Procurement, etc.Help manage the email inbox for the SVP (i.e., flagging messages requiring immediate attention, booking time to address review requests as appropriate, creating a daily summary of key messages\requests, deleting junk mail or unnecessary emails, filing messages based on our agreed upon approach)Proactively sharing status of requests of the SVP and senior leadersCoordinate travel arrangements and manage and prepare expense reports for the SVP and senior leaders. Support purchasing activities for the broader teamCollaborate with vendor management and finance to set up new vendors, manage Master Service Agreements (MSA) and Statements of Work (SOW) and process invoices in a timely mannerSupport on-boarding of new employees of SVP and senior leadersProvide coverage for other EA's during vacation time/absence and support the community of practice between all Executive Assistants within the HR function. Works very closely with and provides back-up for the EA for the EVP & CPCO and the EA for Total RewardsMay perform other administrative duties and ad hoc requests as requiredWhat do you need to succeed?A minimum of 3-5 years experience working as an Executive Assistant supporting senior leadersSignificant experience dealing with very senior executives and external stakeholdersSignificant experience working confidential materials (memorandums, presentations, email communication)Excellent verbal and written communication skills and ability to communicate effectively at all levels of the organizationAdvanced knowledge of collaboration tools such as SharePoint, Teams and other collaboration platformsAn individual that can work in a fast-paced environment and with a high degree of efficiencyA team player with strong interpersonal skills and ability to interact with team members across regionsExcellent organizational skills, ability to make decisions and manage competing prioritiesDemonstrates accuracy and thoroughness in day-to-day activitiesA self-starter, ability to learn quickly and a pro-active individualExercise discretion and always maintain confidentialitySun Life experience an assetNotes/Unique RequirementsOccasional overtime, ability to work flexible hours with minimal notice and or travel between locations may be required on rare occasionsWhat's in it for you?The opportunity to move along a variety of career paths with amazing networking potentialFlexible Benefits from the day you join to meet the needs of you and your familyWe’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potentialWe’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® CanadaWe are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health*LI-NB1