Executive Assistant

7 days ago

Toronto, Canada AppleOne Employment Services Full time

Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search Location : Etobicoke, Ontario (100% in office) Salary : $75,000 – $85,000 per year About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership and serve as a proactive right‑hand partner by anticipating needs and removing tasks from the executive’s plate. Key Responsibilities Manage complex calendars, meetings, travel, and reservations for the executive. Handle executive email correspondence, document requests, and follow‑ups. Prepare meeting materials, agendas, slide decks, notes, and minutes. Draft professional documents and internal communications. Assist with accounting administration and expense coordination. Support HR onboarding and personnel administration. Perform PA duties (dry cleaning, personal bookings, logistics, scheduling, etc.). Manage the office environment and support other departments when required. Maintain strict confidentiality and discretion at all times. Assist with occasional marketing initiatives. Qualifications & Experience 5 years of experience as an Executive Assistant / Personal Assistant. Construction industry experience is an asset, but not required. Background in a professional, corporate business environment. Bachelor’s degree or equivalent hands‑on experience. Fully fluent in English (written and verbal). Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proven ability to manage multiple priorities, logistics, and deadlines. Highly organized, detail‑oriented, and proactive with strong follow‑up skills. Who You Are A true go‑getter who takes initiative and thinks ahead. Someone who naturally makes an executive’s life easier. Comfortable taking ownership and solving problems independently. Discreet, dependable, and trusted with sensitive information. What’s Offered Health, dental, and vision benefits (80/20 coverage after 3 months). Summer hours. Stable, in‑office role with long‑term growth potential. Disclaimer This is currently an active job opportunity. By applying, you will be part of our trusted network, ensuring our recruiters match you with suitable roles. Let us help you take the next step in your career journey Seniority Level Not Applicable Employment Type Full‑time Job Function Administrative Industries Construction Direct message the job poster from AppleOne Employment Services. #J-18808-Ljbffr

  • Remote Admin for Executive Search – Growth

    2 weeks ago

    Toronto, Canada Keller Executive Search Full time

    A global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada JET365 Full time

    Company DescriptionPrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts.Role DescriptionThis is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide...

  • Executive Assistant

    1 day ago

    Toronto, Canada REDLAB Full time

    **Executive Assistant** **Description** The **Executive Assistant** is responsible for providing essential support and managing the day-to-day needs of the CEO and Executive Management team. The Executive Assistant ensures the success of the CEO and REDLAB by maintaining high levels of organization, time-management, tact and...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada JET365 Full time

    Company Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada JET365 Full time

    Company Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...

  • Executive Assistant

    6 days ago

    Toronto, Canada White Ash Group Full time

    **Summary**: We are recruiting an Executive Assistant/Office Manager to support 3 Senior Executives with both strategic and administrative tasks. **Responsibilities**: - Calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. - Various administrative tasks - Be able to think ahead and plan...

  • Executive Assistant

    6 days ago

    Toronto, Ontario, Canada HiredUp Full time

    Our client, a professional engineering consulting organization, is seeking a highly organized and proactiveExecutive Assistantto join their teamThe RoleAs an Executive Assistant, you will provide senior-level administrative and operational support to executive leadership. The role offers exposure to senior leadership and the chance to play a meaningful part...

  • Executive Assistant

    6 days ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Robert Half Full time

    Job Posting: Executive Assistant & Office Manager We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational...