Executive Assistant

6 days ago

Toronto, Canada MADISON HOMES HOLDINGS Full time

General Description:
The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities.

Primary Responsibilities:

- Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings
- Preparing and maintaining expenses (business and personal) and credit card reconciliations
- Arranging business travel and accommodations
- Preparing and distributing agendas, meeting minutes, and additional communication
- Coordinating meetings and business dinners
- Controlling the flow of documents requiring delegation, execution and/or approval
- Maintaining and organizing contacts and files
- Completing special administrative tasks and assignments on an ongoing basis
- Assisting HR with planning and organizing company events
- Maintaining a high degree of discretion and confidentiality
- Performing additional duties as assigned by executives

Required Skills and Qualifications:

- 3-5 years of experience supporting C-suite executives
- Excellent communication and time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced environment
- Proactive with the ability to anticipate the executive’s needs
- Ability to manage confidential information
- Advanced proficiency in Microsoft Office

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