Document Control Specialist IV

1 week ago

Edmonton, Canada Agilus Work Solutions Remote Work Freelance Full time
Agilus is recruiting for a Document Control Specialist IV in the oil & gas industry in Edmonton, Alberta.

The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity, Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential, In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.

A Typical Day

  • This position encompasses a diverse array of Document Control and Records Turnover services throughout the project lifecycle, Key responsibilities include:
  • Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
  • Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
  • Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
  • Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
  • In addition, the role involves providing specialized and technical support and leadership to the project teams by: Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
  • Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
  • Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, Power BI, Bluebeam, etc.) to facilitate effective project management.

Successful Candidates Will Have

  • Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
  • A minimum of five (5) years of experience in a project environment or equivalent related field.
  • Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
  • Proven ability to work autonomously and with minimal supervision, Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
  • Experience and/or developmental knowledge of SharePoint or other document control systems, Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
  • Exceptional analytical, interpretive, organizational, and problem-solving skills, Capacity to handle a high workload, tight timelines, and high-impact activities.
  • Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements, Outstanding communication skills, both written and oral.
  • Excellent interpersonal skills, displaying the ability to share experience and knowledge with others, Possesses a keen attention to detail.

Total Rewards

  • Hybrid Model: In-office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)
  • 12 Months contract position
  • 5 days on/ 2 days off

Interested?

Please apply directly online

Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.

We encourage you to visit agilus.ca regularly or subscribe to our email alerts at agilus.ca/Account/Register as new exciting employment opportunities become available daily.

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