Document Controller

3 months ago

Edmonton, Canada Marigold Infrastructure Partners DBJV Full time

Proudly constructing the Valley Line West LRT

The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms. Construction has begun and will take five to six years to complete.

Marigold is a design-build joint venture agreement between Colas and Parsons.

**Document Controller**

**Summary**: Marigold Infrastructure Partners, which is currently designing and building the Edmonton Valley Line West LRT, is looking for a self-motivated and dedicated Document Controller to perform a variety of functions related to document control, including coordinating the flow of documents between project operations, engineering disciplines, construction team, other department groups and subcontractors as required.

**Duties**:

- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
- Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Scans documents for electronic storage
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
- Expedites review, signature approval, and release of supplier and internally produced documents.
- Assists project team members to ensure effective implementations of project-specific procedures.
- Contributes as a team player who is deadline-driven and works well with others.
- Performs other duties commensurate with functional level and responsibilities.

**Requirements**:

- High school diploma (or equivalent) and minimum of 4+ years of relevant document control experience, preferably on large scale construction and/or industrial projects.
- Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.

**Skills, Competencies, Attributes**
- Strong capacity to process high volume of documents within a tight turnaround time frame.
- Strong capacity to pay attention to details in a fast-paced work environment.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
- Assignments will require a working knowledge of Electronic Document Management Systems.
- Excellent written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Please reply with your resume in Word or PDF format.

Marigold Infrastructure Partners and its joint venture partners expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of MIP employees to perform their job duties may result in discipline up to and including discharge.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Edmonton, AB: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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