Office Administrator

2 weeks ago


Edmonton, Canada Magna IV Engineering Full time

**About Magna**:
***Magna IV Engineering is an electrical engineering and technical field services firm established in 1982 in Edmonton, Alberta. Since this time, Magna IV has grown steadily and now has offices in both North and South America and has completed projects on six continents.

Magna IV is the Canadian leader in the delivery of testing and technical field services to the electrical power system sector and is one of the largest testing and commissioning firms in Canada. We provide a wide range of services relating to power, lighting, and control systems including Engineering, Project Management, Field Testing & Commissioning, Design Build, Equipment Manufacturing, and Maintenance. Our full membership with NETA (International Electrical Testing Association) and various Engineering Associations reflects our commitment to providing quality services.

The growth and success of Magna IV is attributed to our talented teams of Professionals who are committed to delivering superior client service through practical engineering and field services solutions.

**Career Opportunity**:
**Accountabilities**:

- General Office Administrative Support_
- Reception - answer, screen and transfer inbound calls and walk-ins to appropriate departments
- Handle incoming and outgoing mail and courier deliveries
- Oversee daily facilities of the office, including upkeep of supplies and stationery inventory
- Assist with event coordination
- Coordinate travel logistics, hotel reservations and car rentals
- Assist all departments with administrative and data entry duties as required
- Collaborate with other company admins to create efficiencies and best practices
- Provide back up support and vacation coverage to other regional offices
- Project Specific Administrative Support_
- Coordinate travel requests for the Edmonton Technical Feld Service department
- Assist with compiling reports
- Handle internal inquiries requiring investigation and follow-up
- Create, format and edit various files including Microsoft Office and pdf documents
- Upkeep and filing of hard-copy safety and daily-use forms
- Deploy and compile client feedback surveys
- Update scheduling needs and reports in FindMyShift
- Complete a range of tasks from Client Managers as required
- Customization of employee resumes to highlight specific project skills

**Required Skills and Qualifications**:

- 2+ years of administrative experience
- Superior communication skills both oral and written
- Knowledge of databases and ability to mine and analyze data (SharePoint, Excel, Power BI)
- Strong analytical and organizational skills
- Ability to work well in a team environment, developing relationships between multiple organizational areas
- Adaptable and willing to change proactively.
- A positive, “can-do” attitude and client internal and external) focused approach
- Experience working in an Engineering, Field Services, or other professional environment would be an asset


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