Lease Administrator

1 week ago

Markham, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.


KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

  • Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. square footage), business, legal and financial agreements and obligations, terms and conditions.Enters and maintains lease agreement information within lease management database. Responsible for data integrity of lease information.

Rent Payment Processing

  • Reviews and validates landlord invoices to ensure compliance with the lease.
  • Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client.
  • Prepares monthly rent roll/rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.Prepares and provides reports to managers and/or clients.


Additional Rent Review

  • Conducts review of landlord annual escalations (operating costs budget increases (i.e. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord. Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
  • Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.Provides complete package for manager’s review.

Lease Management

  • Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.
  • Reviews and recommends estoppels certificates for approval.
  • Tracks and reviews tenant insurance certificates.
  • Interacts with FM & Project Team on operational matters.
  • Landlord/Tenant relationship management.
  • Critical Date management (ensure all tenant critical dates are tracked and managed).
  • Generates reports as required such as KP1, Critical dates, options to terminate.
  • Provides due diligence on landlord/tenant change of ownership.
  • Percentage rent and CPI management.
  • Prepares lease budgets and forecasts on a monthly/yearly basis.Reconciles tenant/landlord accounts to ensure accurate billings/payments per the lease agreement.

Additional Lease Management

  • Provides support to multiple client lease management portfolios.
  • Works with Lease Administration Director to improve and enhances existing processes and reporting.Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.

KNOWLEDGE & SKILLS

  • Community college diploma preferably in accounting, business administration or law clerk studies
  • 3 to 5 years of commercial lease abstraction or property administration work experience.
  • Knowledge and experience with commercial real estate lease agreements.
  • Prior experience with lease management systems.
  • Ability to interpret and abstract lease information.
  • Ability to process volumes of data requiring strong attention to detail and accuracy.
  • Proficient with MS Excel (PIVOT tables, vlookups, shortcuts etc.) and ability to learn new management information systems quickly.

Licenses and/or Professional Accreditation

  • Real Property Administrator Designation, an asset.
  • Facility Management Administrator Designation, an asset.
  • Bilingual is an asset.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.

#LI-HG

#LI-Hybrid

  • Bilingual Lease Services Admin

    8 months ago

    Markham, Canada SCI Lease Corp. Full time

    Seeking a Lease Services Admin who will help ensure optimal customer experience throughout the customer’s lease journey. As a Lease Services Admin, you will support the lease administration teams initiate customers into their lease, walk them through SCI’s leasing process as well as provide continuous administrative support. You will play a key role in...

  • Lease Administrator

    6 months ago

    Markham, Canada BGIS Full time

    Who We Are SUMMARY The **Lease Administrator **is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants. KEY DUTIES & RESPONSIBILITIES Lease Abstraction -...

  • Lease Administrator

    1 month ago

    Markham, Canada BGIS Full time

    **Who We Are** **SUMMARY** The **Lease Administrator **is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants. **KEY DUTIES & RESPONSIBILITIES** **Lease...

  • Lease Administrator

    4 weeks ago

    Markham, Ontario, Canada BGIS Full time

    About This Role:SummaryThe Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database, as well as collecting and paying monthly rental payments on behalf of landlords and tenants.Main Responsibilities:Reviews lease agreements and abstracts...

  • Senior Lease Administration Specialist

    2 weeks ago

    Markham, Ontario, Canada Chad Management Group Full time

    Chad Management Group"> ">We are seeking a highly skilled and detail-oriented Senior Lease Administration Specialist to join our team in Ontario. As a key member of our property management team, you will play a vital role in the administration of leases for our retail assets."> ">The ideal candidate will have a strong background in lease administration,...

  • Lease Analyst

    6 months ago

    Markham, Canada BGIS Full time

    **Who We Are** **We are looking to have a full-time Lease Analyst join our team! This position can be held from Markham, ON; Ottawa, ON or Montreal, QC.** **SUMMARY** The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting...

  • Lease Analyst

    6 months ago

    Markham, Canada BGIS Full time

    Who We Are SUMMARY The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing...

  • Lease Analyst

    6 months ago

    Markham, Canada BGIS Full time

    **Who We Are** **SUMMARY** The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to...

  • Leasing Analyst

    6 months ago

    Markham, Canada Pet Valu Full time

    Location: Markham, Ontario **Job Description**: What is the role? The Lease Administrator is responsible for all payments of rent, CAM & property taxes required under Pet Valu Canada Inc. leases for a specific territory of Pet Valu stores in Canada. The role also includes lease accounting and tenant allowance tracking and accounting responsibilities....

  • Lease Analyst

    2 months ago

    Markham, Canada Pet Valu Full time

    Location: Markham, Ontario Job Description: What is the role? The Lease Administration Analyst is responsible for all payments of rent, CAM & property taxes required under Pet Valu Canada Inc. leases for a specific territory of Pet Valu stores in Canada. The role also includes lease accounting and tenant allowance tracking and accounting responsibilities....

  • Documentation Specialist

    6 months ago

    Markham, Canada SCI Lease Corp. Full time

    RESPONSIBILITIES - Create, organize, manage, version, update, archive various documents and customer letters for SCI Lease Corp. - Work with business leaders and compliance department on various letters and communications that gets created and sent to customers during lease life cycle. - Manage workload fluctuations while working with mínimal supervision. -...

  • Lease Analyst

    6 months ago

    Markham, Canada BGIS Full time

    **ABOUT US** **OUR CULTURE** At BGIS, our culture is built on three foundational pillars: - **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. - **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and...

  • Lease Analyst

    2 weeks ago

    Markham, Canada Chad Management Group Full time

    p>Lease Analyst Our client owns and manages a portfolio of Retail assets in Ontario. We are adding to their team a Lease Analyst. The department is responsible for all payments to landlords of rent, CAM and property taxes required under the leases for stores and corporate office/warehouse locations. The incumbent is assigned a portfolio of store and...

  • Lease Analyst

    1 day ago

    Markham, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Lease Analyst

    1 week ago

    Markham, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Administrator - Property Management and Leasing

    1 month ago

    Markham, Canada Entire Hire Full time

    We offer Permanent and Executive Search staffing, serving a broad spectrum of industries. Our qualified candidates are capable in their fields, meeting diverse staffing requirements. All our consultants have been in your corporate hiring shoes, with a mix of agency background. Exceptional recruiters always find the right fit regardless of the role they are...

  • Bilingual Insurance Tracking Specialist

    6 months ago

    Markham, Canada SCI Lease Corp. Full time

    We’re looking for detail-oriented, solutions-driven individual to join our team as a Bilingual Insurance Tracking Specialist. In this role your key focus would be managing customer accounts to ensure insurance policies and any other insurance deficiencies are promptly brought into compliance. RESPONSIBILITIES - Stay up-to date on SCI’s auto insurance...

  • Commercial/leasing Property Manager

    6 months ago

    Markham, Canada Connium Management Inc. Full time

    **Lease and Agreement Management**: - Draft and review commercial lease agreements, ensuring landlord’s and tenant’s agreed-upon terms are reflected and the terms align with company objectives and legal requirements, as - Manage lease renewal and extension processes, working closely with tenants to facilitate smooth transitions. - Monitor lease...

  • Senior Leasing Coordinator

    4 days ago

    Markham, Ontario, Canada Entire Hire Full time

    We are a professional staffing agency, serving a diverse range of industries. Our team consists of experienced recruiters who have been in your shoes, with a mix of agency background.Our qualified candidates assume positions covering various employment areas: Office Administration, Accounting, Engineering, Finance, Customer Service, Call Centre, Human...

  • Leasing Coordinator

    2 weeks ago

    Markham, Ontario, Canada Entire Hire Full time

    We are Entire Hire, a Permanent and Executive Search staffing company serving diverse industries.Our team of qualified candidates can meet various staffing requirements. Each consultant has industry experience and a mix of agency background.Job OverviewThis role provides overall coordination and support in process improvement, rent payment and receipt, and...