Lease Analyst

6 months ago

Markham, Canada BGIS Full time

**ABOUT US**

**OUR CULTURE**

At BGIS, our culture is built on three foundational pillars:

- **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve.
- **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
- **Unwavering Commitment to Sustainability**:We conduct every action with a focus on preserving our earth.

**SUMMARY**

The **Lease Analyst **, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing critical analysis of lease profiles, our services provide tenants maximum leverage and flexibility in leased relationships.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

**Opportunities for Development**:
At BGIS we are committed to the development of our people - offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles - some include:

- Roles within the leasing team,
- On account operational leadership roles in Facility Management Office and Project Management

**KEY DUTIES & RESPONSIBILITIES**

**Safety Ownership and Regulatory Compliance**:

- Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.

**Subject Matter Expert**
- Ensures the integrity of the lease administration database (RealLease) through ensuring all property and Landlord information is up to date and accurate
- Supports the Property Manager in operational issues
- Advises the Technical Authority (TA) on payments due
- Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase
- Ensures that realty tax payments are fair & equitable
- Reviews landlord records
- Performs Certification and Compliance monitoring as per the Lease Agreement
- Recommends rents to Government
- Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS
- Liaises with the Property Manager on a regular basis

**Reporting and Analytics**
- Reports on Monthly Accounts Payable (AP) deliverables
- Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete
- Creates reports and performs analysis to make recommendations to stakeholders at all different levels

**Administration, Coordination and Validation**
- Performs overall coordination & support in the areas of lease administration process improvement
- Administers expenses associated with leased space
- Identifies & validates rental payments
- Coordinates monthly rent roll adjustments with the TA
- Coordinates & monitors Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI)
- Other duties as required

**KNOWLEDGE & SKILLS**
- University degree or professional certification
- 3 to 5 years of job-related experience
- Solid understanding of computerized accounting systems, particularly Oracle Financials and proficiency with MS Excel, Word and Outlook.
- Strong interpersonal, communication and presentation skills.
- Ability to work independently as well as on a team.
- Strong analytical and problem solving skills.
- Attention to detail
- Demonstrated ability to work under pressure.
- Strong customer focus
- Ability to read and understand commercial real estate lease agreements
- Ability to process volumes of data requiring strong attention to detail and accuracy
- French/English Bilingualism would be considered an asset

**Licenses and/or Professional Accreditation**
- Real Property Administrator designation would be considered an asset

LI-HG
LI-Hybrid

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