Administrative Support

3 days ago

Ottawa, Canada CBCRadio-Canada Full time

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.

CBC/Radio-Canada’s Shared Services Centre (SSC) is a reliable, one-stop resource that provides quality, timely and consistent service, while focusing on delivering an excellent client experience to all employees.

Your role

As the Administrative Support - Level 2, you play an important role within the Financial Services of the department.

This department is responsible for:

  • Account Payables.
  • Account Receivables.
  • Billing.
  • Administration of the corporate credit cards program.
Main Responsibilities
  • Ensure the timely and accurate payment of all CBC/Radio-Canada purchase orders, non-purchase orders payments.
  • Ensure payment on tax remittances to the appropriate level of government (Federal or provincial), respond to internal and external queries regarding payments, and recommend and develop operating efficiency improvements. Ensure that the activities are conducted effectively and ethically and comply with the organization's policies and standards as well as relevant regulations and laws.
Key Tasks
  • Review and verify invoices/payment requisitions for appropriate documentation and approval prior to inputting into the AP system.
  • Responsible for the timely and accurate processing of accounts payable and expense transactions including Journal entries.
  • Responsible for coding invoices, expense reports, payment requisitions etc., with the correct codes conforming to CBC/Radio-Canada standard procedures and policies.
  • Apply the correct sales tax treatment to all invoices (Input Tax Credits/Input Tax Refund restrictions, monitoring and evaluation, PST self-assessment).
  • Maintain, create and approve vendors in our accounting system and maintain overall vendor database.
  • Handle internal client and vendor inquiries or correspondence via telephone, mail, email and remedy tickets.
  • Prepare and perform payment cycles (EFT, Cheque or Wires/ACH).
  • Research and resolve invoice discrepancies.
  • Verify vendor accounts by reconciling the vendor statements.
  • Provide supporting documentation for internal audits or requests for information.
  • Perform other duties as required to support the overall SSC Financial Services department, which may include but not limited to credit card management, Account Receivables and billing.
Qualifications
  • Post-secondary education in accounting, finance or Business Administration or equivalent.
  • Minimum of 2 years’ experience in a related field or similar organization.
  • Fluency in English and French is mandatory.
  • Excellent written and verbal communication skills in both official languages.
  • Solid understanding of basic bookkeeping and accounting payable principles.
  • Knowledge of SAP (Asset).
  • Advanced knowledge of Excel (pivot tables, functions and data handling) and Microsoft products.
  • Advanced knowledge of sales taxes (Asset).
  • Attention to detail, strong concentration skills required.
  • Good analytical skills and strong ability to solve a variety of problems.
  • Strong judgement, initiative, and resourcefulness.
  • Excellent interpersonal skills.
  • Good organizational skills, ability to manage several priorities and meet multiple, tight deadlines.
  • Discretion, diplomacy, and tact in communications with internal and external stakeholders.
  • Maintains a high level of confidentiality at all times.
  • Excellent customer service skills and good team player.
  • Ability to work overtime, as and when required.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next step will be asked to complete a background check. This includes:

  • A mandatory Criminal record check.
  • Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. We value equal opportunity and nurture an inclusive workplace where our individual differences are recognized and valued.

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