Booking Coordinator

1 week ago


Saskatoon, Canada Métis Nation-Saskatchewan Remote Work Freelance Full time
POSITION TITLE: Booking Coordinator

DEPARTMENT: Administration

CLASSIFICATION: MGO-05

SALARY RANGE: Starting at $56,100.00 Per Annum

POSITION TYPE: Full-time, Permanent

LOCATION: Saskatoon

ACCOUNTABLE TO: Deputy Chief of Administrative Transformation

Brief Overview

Under the direction of the Deputy Chief of Administrative Transformation, Métis Nation-Saskatchewan is seeking a strong team player committed to quality service, to carry out all internal travel bookings for MN–S. This full-time position will be based at the Métis Nation Saskatchewan office in Saskatoon, SK.

Key Responsibilities

  • Responsible for all travel bookings for MN–S; accommodations, car rentals and flights.
  • Develop and present pricing and service options for large purchases (hotel room blocks, airline ticket blocks, corporate events, etc.), including saving analysis, vendor offering comparisons, and solution recommendations.
  • Negotiate prices, terms and conditions, and services, including contract reviews.
  • Ensure compliance with MN–S travel policies, procedures, regulations, and guidelines.
  • Maintain internal tracking documents, spreadsheets, and create reports.
  • Collaborate with other departments and ministries to understand their travel requirements.
  • Be available for on-call requests and troubleshooting during travel.
  • Assist Event Coordinators with event bookings and logistics.
  • Liaise with finance department to reconcile invoices and financial statements to ensure proper cost coding.
  • Provide meeting supports for Sr. Management.
  • Administrative support and additional duties as assigned by the Administration Manager and/or designate.

Qualifications

  • Minimum 3-5 years experience in an administrative role or other similar position.
  • An undergraduate degree in business, office administration, or a related field.
  • Advanced computer skills including knowledge of Adobe and Microsoft Office programs Outlook, Word, Publisher, Excel, and PowerPoint.

Knowledge And Skills

  • Knowledge of Métis culture
  • Knowledge of office policies and procedures
  • Strong communication skills including speaking, writing, and active listening skills.
  • Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
  • Proficiency with basic office equipment (i.e. fax, photocopier, digital camera, shredder, and scanner)
  • Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
  • Willingness to work within a team environment.
  • Professional telephone etiquette
  • Exceptional written and oral communications skills
  • Excellent work attendance
  • Sound problem solving and decision-making skills as well as attention to detail.
  • Interpersonal skills and an ability to demonstrate tact and diplomacy in difficult situations.
  • Embrace challenges and areas of rapid growth.
  • Resiliency in dealing with changing schedules, timelines, and financial priorities.
  • Adaptive to governmental priority shifts

Additional Requirements

  • Valid Saskatchewan driver’s license and access reliable transportation
  • Must undergo a Criminal Record Check with the Vulnerable Sector
  • Please submit resume, references, and cover letter by 11:59pm on January 5, 2025.

Only candidates selected for an interview will be contacted.
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