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Executive Assistant, Marketing and Communication

1 week ago

Toronto, Canada Community Agency Full time
Community is a creative lifestyle marketing communication agency that caters to a diverse and discerning group of clients. Together we produce exceptional quality work that is both innovative and effective. Community is looking for a Executive Assistant to join our creative family
The Executive Assistant reports directly to the Chief Marketing Officer and assists on all of the necessary day-to-day administrative and project-based tasks. He/she supports the Experiential Team - including the Account Director, Account Supervisors, Account Managers, Account Coordinator – when it comes to administrative, financial, and other duties in order to help them execute both small and large campaigns and events. The Executive Assistant builds and strengthens positive relationships with internal colleagues and partners alike, and works diligently with external suppliers to process payments, catalogue invoices, etc. Proactive and a self-starter, he/she will build a track record of consistently delivering support to Community’s high project management standards.
The Executive Assistant is highly detailed, very well organized, has excellent people skills, always exude a professional appearance and persona - especially towards clients – and well-prepared to handle pressure.

Assists with working on creative decks, project expenses, finances, logistics and operations
Supports managers and employees through a variety of tasks related to office organization and communication
Orders office supplies and books travel arrangements for team members
Social and web experience is a plus.
In short, this role is an executive assistant meets junior marketer.

Post-secondary education in administrative procedures or finance, preferred
Minimum 1-3 years working knowledge and experience in an administrative or assistant role – must haves include finance experience, processing invoices, booking meeting rooms, receiving, and processing shipments and tracking accounts payable and accounts receivables across various projects
Experience in events management or Experiential Marketing is a plus
Is service-oriented and committed to building and strengthening relationships with the team and with clients and over-delivering upon their needs and expectations
Can juggle many different projects with self-assurance and grace under pressure, change, risk or uncertainty
Knowledge of office management systems and procedures
Strong knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and Mac Platforms

Why work at Community?
Great company culture - creative, collaborative, and casual
It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws.