Virtual Executive Assistant

2 days ago

Toronto, Canada VEA (Virtual Executive Assistants) Full time

**POSITION**:Virtual Executive Assistant (yes, this means you get to work from home)

**HOURS**:This is a specialized full-time, contract, permanent position. **We do require someone who is **extremely proactive and resourceful (able to just figure things out and get them done) and MUST HAVE a very strong competence with IT/tech**.

**LOCATION**:Your home office in Ontario.

**NOTE**: We are looking for someone overqualified for this opening. If you want your cover letter to stand out, say something about your vast experience in the past as an Executive Assistant.

**REQUIREMENTS**:
You must have experience supporting a leader in a fast-moving environment. You are self-motivated, very organized, super smart and used to getting more done than the people around you. You also have a proven ability to design and implement processes and to bring the organization to chaos.

Responsibilities include but are not limited to:

- Editing and writing -- documents, marketing materials
- Booking travel and coordinating meetings
- Meeting set-up and follow-up
- Meetings notes/document various online and/or in-person meetings
- Designing processes to improve overall office efficiency

What you need to succeed in the role:

- A tenacious 'get things done' person who attacks a project and drives it through completion
- Has a friendly personality
- Strong customer service skills
- A heart for helping others
- Team player
- Strong belief in always doing the right thing
- Strong written and verbal communication skill
- Is able to take and give feedback
- Have an entrepreneurial spirit, continuous learner
- Proactive, (i.e. a thinker, not just a doer)
- Good writing skills (professional tone, good grammar/spelling, ability to grasp concepts and construct documents, editing for formatting and consistency)
- Super organized
- Has very high attention to detail
- Professional, independent and self-motivated

Special skills for this particular role:

- Project Coordination or Management experience is an asset
- Coordinating project activities, collaborating, and communicating with project team members, creating project plans, developing measurable project goals and objectives, monitoring progress toward achievement, and resolving conflicting priorities
- Organizing meetings, developing meeting materials that aim to document key decisions, coordinating project resources, liaising with project stakeholders to collect and disseminate project information, and follow-up of project deliverables by Task Owners
- An interest in upskilling for a digital world and technology trends, and openness to learning new tools and adapting how you work
- Use initiative, prioritize workload, meet deadlines, set targets, solve problems, and adapt to change
- Performing variance & trend analysis against the profit and loss statement, identify overages, discrepancies, and request reallocations when needed

**If you do not fit the ideal personality listed above, PLEASE do not reply to this opening. We have created a fun, casual work environment with a lot of autonomy and no micromanagement. We are an ethics-driven organization and pride ourselves on having a workplace with open communication and mutual respect.

A combination of educational, practical, and self-learning experience will be considered.

**ABOUT VEA**:

- We help small to medium-sized businesses to focus on what matters most (their growth).
- Our talented team members pool their tools, resources, systems, and processes to consistently provide exceptional customer service.
- We believe in always exceeding expectations and providing opportunities for personal/professional growth.
- **OUR MISSION**:Provide companies with the resources they need to exponentially accelerate their growth.
- **OUR VISION**:To be the leading North American provider of executive support services, to help business leaders of small to mid-sized companies successfully reach their growth potential.

**BENEFITS OF BECOMING A VEA TEAM MEMBER**:

- Team members who are always willing to help each other out.
- Fun team events in each of our major cities (virtual for now - hopefully we can go back to in-person events soon).
- A culture that celebrates birthday, anniversaries and milestones.
- Professional development opportunities that help everyone learn and grow.
- Flexible work schedule with no set hours.
- No sales - we bring the clients to you
- Clients who view you as a partner in their business.
- Open, honest and communicative leadership team.

We look forward to hearing from you

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $25.00-$35.00 per hour

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- administrative/technology: 5 years (required)
- executive assistant: 5 years (required)

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