Virtual Executive Assistant

2 days ago

Toronto, Canada VEA (Virtual Executive Assistants) Full time

**POSITION**:Virtual Executive Assistant (yes, this means you get to work from home)

**HOURS**:This is a specialized full-time, contract, permanent position. **We do require someone who is **extremely proactive and resourceful (able to just figure things out and get them done) and MUST HAVE a very strong competence with IT/tech**.

**LOCATION**:Your home office in Ontario.

**NOTE**: We are looking for someone overqualified for this opening. If you want your cover letter to stand out, say something about your vast experience in the past as an Executive Assistant.

**REQUIREMENTS**:
You must have experience supporting a leader in a fast-moving environment. You are self-motivated, very organized, super smart and used to getting more done than the people around you. You also have a proven ability to design and implement processes and to bring the organization to chaos.

Responsibilities include but are not limited to:

- Editing and writing -- documents, marketing materials
- Booking travel and coordinating meetings
- Meeting set-up and follow-up
- Meetings notes/document various online and/or in-person meetings
- Designing processes to improve overall office efficiency

What you need to succeed in the role:

- A tenacious 'get things done' person who attacks a project and drives it through completion
- Has a friendly personality
- Strong customer service skills
- A heart for helping others
- Team player
- Strong belief in always doing the right thing
- Strong written and verbal communication skill
- Is able to take and give feedback
- Have an entrepreneurial spirit, continuous learner
- Proactive, (i.e. a thinker, not just a doer)
- Good writing skills (professional tone, good grammar/spelling, ability to grasp concepts and construct documents, editing for formatting and consistency)
- Super organized
- Has very high attention to detail
- Professional, independent and self-motivated

Special skills for this particular role:

- Project Coordination or Management experience is an asset
- Coordinating project activities, collaborating, and communicating with project team members, creating project plans, developing measurable project goals and objectives, monitoring progress toward achievement, and resolving conflicting priorities
- Organizing meetings, developing meeting materials that aim to document key decisions, coordinating project resources, liaising with project stakeholders to collect and disseminate project information, and follow-up of project deliverables by Task Owners
- An interest in upskilling for a digital world and technology trends, and openness to learning new tools and adapting how you work
- Use initiative, prioritize workload, meet deadlines, set targets, solve problems, and adapt to change
- Performing variance & trend analysis against the profit and loss statement, identify overages, discrepancies, and request reallocations when needed

**If you do not fit the ideal personality listed above, PLEASE do not reply to this opening. We have created a fun, casual work environment with a lot of autonomy and no micromanagement. We are an ethics-driven organization and pride ourselves on having a workplace with open communication and mutual respect.

A combination of educational, practical, and self-learning experience will be considered.

**ABOUT VEA**:

- We help small to medium-sized businesses to focus on what matters most (their growth).
- Our talented team members pool their tools, resources, systems, and processes to consistently provide exceptional customer service.
- We believe in always exceeding expectations and providing opportunities for personal/professional growth.
- **OUR MISSION**:Provide companies with the resources they need to exponentially accelerate their growth.
- **OUR VISION**:To be the leading North American provider of executive support services, to help business leaders of small to mid-sized companies successfully reach their growth potential.

**BENEFITS OF BECOMING A VEA TEAM MEMBER**:

- Team members who are always willing to help each other out.
- Fun team events in each of our major cities (virtual for now - hopefully we can go back to in-person events soon).
- A culture that celebrates birthday, anniversaries and milestones.
- Professional development opportunities that help everyone learn and grow.
- Flexible work schedule with no set hours.
- No sales - we bring the clients to you
- Clients who view you as a partner in their business.
- Open, honest and communicative leadership team.

We look forward to hearing from you

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $25.00-$35.00 per hour

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- administrative/technology: 5 years (required)
- executive assistant: 5 years (required)

  • Real Estate Executive Assistant

    3 days ago

    Toronto, Canada Red Rover 2 Full time

    We are a Canadian-based Real Estate Virtual Assistance company seeking an experienced, talented, and proactive Real Estate Executive Assistant based in Ontario or Alberta! **About Red Rover**: Our mission is to empower Realtors® across Canada to achieve unprecedented success by providing exceptional professional assistance services. We dedicate ourselves to...

  • Virtual Assistant

    5 days ago

    Toronto, Ontario, Canada Calhoun Testing Services Full time

    This is a full-time remote role for a Virtual Assistant at Calhoun Testing Services. The Virtual Assistant will be responsible for assisting with administrative tasks, managing correspondence, scheduling appointments, and providing support to the team remotely. Administrative Support, Correspondence Management, and Appointment Scheduling skills Ability...

  • Virtual Reality Guide

    3 days ago

    Toronto, Canada DiVRge VR: Virtual Reality Playground Full time

    Working as a guide for DiVRge: Virtual Reality Playground would entail you helping people navigate the brave frontier of VR. You would be an ambassador for virtual reality, guiding new clients and return players through this exciting immersive technology. Located at 2711 Yonge Street, we boast a 3000 square foot space with 18 HTC Vive stations sporting a...

  • Virtual Debt Collector Specialist

    5 days ago

    Greater Toronto Area, Canada Total CollectR Virtual Collector & Debt Negotiator Full time

    Grow with Us as a Virtual Debt Collector Specialist at Total CollectR Virtual Collector & Debt Negotiator!We're seeking an experienced SaaS Account Executive to join our team. In this role, you'll:Connect with Clients to understand their needs and tailor our SaaS solutions accordingly.Develop Value Propositions that resonate with key stakeholders and drive...

  • Virtual Assistant

    3 weeks ago

    Toronto, Ontario, Canada Calhoun Testing Services Full time

    Company Description We suggest you enter details here. Role Description This is a full-time remote role for a Virtual Assistant at Calhoun Testing Services. The Virtual Assistant will be responsible for assisting with administrative tasks, managing correspondence, scheduling appointments, and providing support to the team remotely. ...

  • Virtual Assistant

    2 weeks ago

    Toronto, Ontario, Canada Calhoun Testing Services Full time

    Company Description We suggest you enter details here. Role Description This is a full-time remote role for a Virtual Assistant at Calhoun Testing Services. The Virtual Assistant will be responsible for assisting with administrative tasks, managing correspondence, scheduling appointments, and providing support to the team remotely....

  • Executive Assistant

    4 weeks ago

    toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Walking Distance from Union Station) Work Schedule: Full-time, hybrid (Monday to Thursday in-office, Fridays remote) About Our Client: Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position:Executive Assistant Location:Downtown Toronto (Walking Distance from Union Station) Work Schedule:Full-time, hybrid (Monday to Thursday in-office, Fridays remote)About Our Client:Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professionalExecutive Assistantto join their dynamic team....

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position:Executive Assistant Location:Downtown Toronto (Walking Distance from Union Station) Work Schedule:Full-time, hybrid (Monday to Thursday in-office, Fridays remote)About Our Client:Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professionalExecutive Assistantto join their dynamic team....

  • Executive Assistant

    3 days ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown TorontoJob Type: Temporary contract with extension potentialWe are currently looking for an Executive Assistant to support senior leadership in Toronto. The successful candidate will provide vital administrative assistance, including managing travel arrangements, calendars, meetings, expenses, events,...

  • Executive Assistant/Personal Assistant

    3 weeks ago

    Toronto, ON, Canada Quantum Management Services Ltd. Full time

    Executive Assistant to Founder Downtown Toronto (Walking Distance from Union Station) Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their dynamic team to support their Founder and Managing Director. If you're an organized, proactive, and resourceful...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Quantum Management Services Ltd. provided pay rangeThis range is provided by Quantum Management Services Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeCA$90,000.00/yr - CA$90,000.00/yrPosition: Executive Assistant to FounderLocation: Downtown Toronto (Walking Distance from Union...

  • Executive Assistant

    4 weeks ago

    Toronto, ON, Canada Quantum Management Services Ltd. Full time €90,000

    Executive Assistant to Founder Downtown Toronto (Walking Distance from Union Station) Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their dynamic team to support their Founder and Managing Director. If you're an organized, proactive, and resourceful...

  • Executive Assistant

    2 days ago

    toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto Job Type: Temporary contract with extension potential We are currently looking for an Executive Assistant to support senior leadership in Toronto. The successful candidate will provide vital administrative assistance, including managing travel arrangements, calendars, meetings, expenses, events,...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Quantum Management Services Ltd. provided pay rangeThis range is provided by Quantum Management Services Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeCA$90,000.00/yr - CA$90,000.00/yrPosition: Executive Assistant to FounderLocation: Downtown Toronto (Walking Distance from Union...

  • Virtual Account Executive

    2 weeks ago

    Toronto, Ontario, Canada Info-Tech Research Group Full time

    Info-Tech fosters a growth-focused, entrepreneurial culture with unlimited opportunities for professional growth and development. We provide financial support for professional development and training. The Account Executive is responsible for boosting revenue and fostering sales expansion by pinpointing, engaging, and acquiring potential clients in a...

  • Executive Assistant

    4 weeks ago

    toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Walking Distance from Union Station) Work Schedule: Full-time, hybrid (Monday to Thursday in-office, Fridays remote)About Our Client: Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their dynamic...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Walking Distance from Union Station) Work Schedule: Full-time, hybrid (Monday to Thursday in-office, Fridays remote) About Our Client: Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join...

  • Executive Assistant

    4 weeks ago

    toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Walking Distance from Union Station) Work Schedule: Full-time, hybrid (Monday to Thursday in-office, Fridays remote)About Our Client: Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their dynamic...

  • Executive Assistant

    4 weeks ago

    toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Walking Distance from Union Station) Work Schedule: Full-time, hybrid (Monday to Thursday in-office, Fridays remote)About Our Client: Our client, a highly reputable investment firm located in the heart of downtown Toronto, is seeking a skilled and professional Executive Assistant to join their dynamic...