Contracts Operations Coordinator

4 weeks ago

Calgary, Alberta, Canada Quorum Software Full time

Overview

The Contracts Operations Administrator plays a pivotal role in facilitating the growth of our client base while supporting our sales and accounting teams through proficient contract and data management. In this position, you will be instrumental in drafting, reviewing, and evaluating contracts, as well as ensuring the accuracy and currency of our CRM records.

Responsibilities

  • Produce accurate sales contracts for approval and distribution from approved templates.
  • Coordinate contract amendments, extensions, and terminations as necessary.
  • Ensure contracts comply with company policies, legal requirements, and industry standards.
  • Serve as a point of contact for contract-related inquiries and issues.
  • Learn and understand Quorum's Salesforce CRM system and all related workflows.
  • Ensure that executed contracts are captured in Salesforce CRM accurately and handled appropriately by capturing key terms and financial metrics, as these entries are the basis for revenue forecasting/budgeting, invoicing, project management, and software license creation.
  • Collaborate with internal stakeholders, including legal, finance, sales, and operations teams, to facilitate contract delivery and approvals.
  • Proficiency with Salesforce (or other CRM systems), demonstrating the ability to navigate and utilize CRM functionalities effectively.
  • Exemplary accuracy, attention to detail, and the capacity to multitask efficiently in a dynamic work environment.
  • Experience in evaluating legal terms within contracts is advantageous.
  • Strong time management skills, enabling the efficient allocation of resources and prioritization of tasks.
  • Exceptional interpersonal skills, fostering effective communication and collaboration with colleagues at all levels.
  • Proactive and innovative problem-solving abilities, coupled with the capacity to think creatively.
  • Sound judgment, critical thinking, and adept problem-solving skills, demonstrated through the ability to make informed decisions in team settings.
  • Working with cross-functional teams fostering productive relationships and achieving shared goals.
  • We empower and recognize contributions
  • Create sales orders from data entered in Salesforce CRM for Accounting to be able to process and submit accurate and timely invoices.
  • Identify opportunities to streamline contract management processes and improve efficiency.
  • Understand our data model and be able to produce Salesforce reports
  • Creating software license records and managing licenses for all products and clients
  • And other duties as assigned.

Requirements

  • A University Degree or relevant certification in Supply Chain Management or Business Administration
  • 5+ years of experience
  • Familiarity with Salesforce or equivalent CRM a must
  • Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook
  • Organizational, verbal and written communication skills a must
  • Accuracy, attention to detail and ability to multi-task

Additional Details

  • Background Check: The successful candidate will need to successfully complete the following clearances: Criminal History Check, Education Verification, Employment Verification, Driver's License Verification and passport/ID validation.
  • Visa Sponsorship: Employment eligibility to work with Quorum Software in Canada is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.

About Quorum Software

Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit quorumsoftware.com.

Diversity Statement

At Quorum, we are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us unique. We have a DEI committee focused on Culture, Advocacy and Talent, have company-wide Unconscious Bias training and more.

Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department

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