Sales and Contracts Coordinator

2 months ago

Calgary, Alberta, Canada Magnum Cementing Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.

Key Responsibilities
  • Manage the sales contract lifecycle and workflow, ensuring timely completion of proposals and contract preparation.
  • Provide executive-level administrative support to the Sales and Corporate Services departments, including preparing reports, coordinating meetings, and managing schedules.
  • Assist the Sales team with contract-related inquiries and issues, acting as a point of contact for clients regarding contract-related matters.
  • Assist with Salesforce data entry, generating and analyzing reports to support sales strategy and decision-making.
  • Maintain accurate records of sales activities and customer interactions in the sales database.
  • Assist with the organization of sales events, trade shows, and client events.
  • Review customer tickets and invoicing, following up with the Sales team on resolution.
  • Prepare customer KPI templates, collecting information from other departments and scheduling meetings as needed.
  • Participate in sales meetings, customer visits, and represent Magnum at tradeshows and sales events, as needed.
  • Provide support to the Sales team in developing, compiling, writing, proofing, and editing proposals, presentations, bids, quotations, and other documents describing organizational products and services.
  • Research, write, edit, and proof sales-related documents, such as case studies, correspondence, and monthly performance reports.
  • Manage the RFP process, including organizing requests, coordinating with the Sales team to gather necessary documentation and information, and ensuring timely completion of proposals and contract preparation.
  • Maintain a repository of templates and data resources for efficient RFP responses.
  • Analyze win-loss information to improve future RFP responses and stay current with best practices.
  • Maintain document control for completed proposals and client inquiries.
  • Develop and maintain an effective tracking system for customer and supplier agreements.
  • Ensure contracts and other documents comply with relevant regulations, laws, and industry standards.
  • Review detailed contracts to ensure all information is correct prior to finalization.
  • Track lifecycle of contracts and other documents, ensuring review and renewal before expiry dates.
  • Maintain records and filing systems for future reference on existing and new contracts, bids, and proposals.
  • Assist in sales marketing efforts, including the development and execution of Sales and Marketing campaigns.
  • Act as a liaison between the Sales department and the Marketing team to ensure alignment with sales strategies and maintain cohesive and consistent corporate branding.
  • Support the creation, sourcing, and facilitation of marketing materials and presentations.
  • Provide executive-level administrative support as needed, such as preparing reports, coordinating meetings, and managing schedules.
  • Perform general reception duties as required, including greeting and assisting visitors, responding to and directing telephone and electronic enquiries appropriately, and the processing of mail.
  • Ordering of office supplies and other office-related items.
  • Participate in training and development activities.
  • Other related duties as required.
Qualifications
  • Several years of experience in a similar role in an independent business environment or in progressively responsible administrative positions.
  • Extremely proficient in the use of computer software, including word processing, spreadsheets, and accounting software, as well as MS Office suite of products (Word, Excel, Outlook, and Access).
  • Ability to compose and edit correspondence for members of the Sales team and Management.
  • Highly organized with the ability to intuitively understand the needs of the team being supported.
  • Excellent interpersonal skills with the ability to multitask.
  • Legally eligible to work in the country the role is based out of.
Preferred Qualifications
  • Post-secondary education in Business, Administration, Marketing, or equivalent.
  • Experience in oilfield service organizations.
  • Able to maintain accurate files, ensuring confidentiality of data is maintained.
  • Detail and process oriented with a high degree of accuracy and organization.
  • Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions.
  • Strong work ethic, positive attitude, reliable, and dependable.
  • Flexible and able to adapt to change.
  • Understands the importance of safety.
  • Team player and customer service focused.
  • Demonstrated initiative and results orientated.
  • Ability to travel, as needed, for tradeshows and sales events.
Language

English

  • Sales and Contracts Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job Title: Sales and Contracts CoordinatorAt Magnum Cementing Services, we are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team. This role is responsible for managing the sales contract lifecycle and workflow by liaising with the Sales department, Legal department, and external parties (customers and...

  • Sales and Contracts Coordinator

    1 month ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job Title: Sales and Contracts CoordinatorAt Magnum Cementing Services, we are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support to the Sales and Corporate Services departments,...

  • Sales and Contracts Coordinator

    1 month ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job Title: Sales and Contracts CoordinatorAt Magnum Cementing Services, we are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support to the Sales and Corporate Services departments,...

  • Sales and Contracts Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job Title: Sales and Contracts CoordinatorAt Magnum Cementing Services, we are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team. This role is responsible for managing the sales contract lifecycle and workflow by liaising with the Sales department, Legal department, and external parties (customers and...

  • Sales and Contracts Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job SummaryMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team. In this role, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key ResponsibilitiesAct as a system...

  • Sales and Contracts Coordinator

    2 months ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key ResponsibilitiesContract...

  • Sales and Contracts Coordinator

    2 months ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key ResponsibilitiesContract...

  • Sales and Contracts Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Sales and Contracts Administrator RoleMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Administrator to join our Corporate Services team. As a key member of our team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing...

  • Sales and Contracts Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Sales and Contracts Administrator RoleMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Administrator to join our Corporate Services team. As a key member of our team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing...

  • Sales and Contracts Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Sales and Contracts Administrator RoleMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Administrator to join our Corporate Services team. As a key member of our team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing...

  • Contract Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Rockwell Automation Full time

    Job Title: Contract CoordinatorRockwell Automation is a global technology leader dedicated to helping manufacturers become more productive, sustainable, and agile. We're a team of over 28,000 employees who strive to make a positive impact on the world.Job Summary:We're seeking a highly organized and detail-oriented Contract Coordinator to join our team. As...

  • Sales and Contracts Administrator

    4 weeks ago

    Calgary, Alberta, Canada Magnum Cementing Services Full time

    Job Summary Manage sales contract lifecycle and workflow, provide executive-level administrative support, and enforce key departmental procedures in a dynamic oilfield service company. Sales and Contracts Administrator - Calgary, AB Founded in 2008, Magnum Services is a well-established company providing technical expertise and project execution excellence...

  • Contract Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Rockwell Automation Full time

    Job Title: Contract CoordinatorRockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. We are seeking a highly skilled Contract Coordinator to join our team.Job Summary:The Contract Coordinator will be the primary point of contact for Rockwell Automation's customers for CSM...

  • Contract Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Rockwell Automation Full time

    Job Title: Contract CoordinatorRockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. We are seeking a highly skilled Contract Coordinator to join our team.Job Summary:The Contract Coordinator will be the primary point of contact for Rockwell Automation's customers for CSM...

  • Contract Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Rockwell Automation Full time

    Job DescriptionRockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. We welcome talented individuals who are passionate about making a difference in the world.Job SummaryWe are seeking a highly skilled Contract Coordinator to join our team. As a Contract Coordinator, you...

  • Contract Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Rockwell Automation Full time

    Job DescriptionRockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. We welcome talented individuals who are passionate about making a difference in the world.Job SummaryWe are seeking a highly skilled Contract Coordinator to join our team. As a Contract Coordinator, you...

  • Contracts Operations Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Quorum Software Full time

    OverviewThe Contracts Operations Administrator plays a pivotal role in facilitating the growth of our client base while supporting our sales and accounting teams through proficient contract and data management. In this position, you will be instrumental in drafting, reviewing, and evaluating contracts, as well as ensuring the accuracy and currency of our CRM...

  • Contracts Operations Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Quorum Software Full time

    OverviewThe Contracts Operations Administrator plays a pivotal role in facilitating the growth of our client base while supporting our sales and accounting teams through proficient contract and data management. In this position, you will be instrumental in drafting, reviewing, and evaluating contracts, as well as ensuring the accuracy and currency of our CRM...

  • Contracts Operations Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Quorum Software Full time

    OverviewThe Contracts Operations Administrator plays a pivotal role in facilitating the growth of our client base while supporting our sales and accounting teams through proficient contract and data management. In this position, you will be instrumental in drafting, reviewing, and evaluating contracts, as well as ensuring the accuracy and currency of our CRM...

  • Contract Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Rockwell Automation Full time

    Job DescriptionRockwell Automation is a global technology leader focused on helping manufacturers be more productive, sustainable, and agile. As a Contract Coordinator, you will be the primary point of contact for customers for CSM Projects and Support Contracts, providing administrative support for the assigned region.Key Responsibilities:Manage projects...