Sales and Contracts Coordinator
2 days ago
At Magnum Cementing Services, we are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support to the Sales and Corporate Services departments, and enforcing key departmental procedures.
Key Responsibilities:- Act as a system power user of software programs utilized by the Sales department, orientating/training others and ensuring accuracy, timeliness, and completeness of all information being entered.
- Assist the Sales team with contract-related inquiries and issues, acting as a point of contact for clients regarding contract-related matters.
- Assist with Salesforce data entry, generating and analyzing reports to support sales strategy and decision-making.
- Maintain accurate records of sales activities and customer interactions in the sales database.
- Assist with the organization of sales events, trade shows, and client events.
- Review customer tickets and invoicing, following up with the Sales team on resolution.
- Prepare customer KPI templates, collecting information from other departments and scheduling meetings as needed.
- Participate in sales meetings, customer visits, and represent Magnum at tradeshows and sales events, as needed.
- Provide support to the Sales team in developing, compiling, writing, proofing, and editing proposals, presentations, bids, quotations, and other documents describing organizational products and services.
- Research, write, edit, and proof sales-related documents, such as case studies, correspondence, and monthly performance reports.
- Manage the RFP process, including organizing requests, coordinating with the Sales team to gather necessary documentation and information, and ensuring timely completion of proposals and contract preparation.
- Maintain a repository of templates and data resources for efficient RFP responses.
- Analyze win-loss information to improve future RFP responses and stay current with best practices.
- Maintain document control for completed proposals and client inquiries.
- Develop and maintain an effective tracking system for customer and supplier agreements.
- Ensure contracts and other documents comply with relevant regulations, laws, and industry standards.
- Review detailed contracts to ensure all information is correct prior to finalization.
- Track lifecycle of contracts and other documents, ensuring review and renewal before expiry dates.
- Maintain records and filing systems for future reference on existing and new contracts, bids, and proposals.
- Assist in sales marketing efforts, including the development and execution of Sales and Marketing campaigns.
- Act as a liaison between the Sales department and the Marketing team to ensure alignment with sales strategies and maintain cohesive and consistent corporate branding.
- Support the creation, sourcing, and facilitation of marketing materials and presentations.
- Provide executive-level administrative support as needed, such as preparing reports, coordinating meetings, and managing schedules.
- Perform general reception duties as required, including greeting and assisting visitors, responding to and directing telephone and electronic enquiries appropriately, and the processing of mail.
- Ordering of office supplies and other office-related items.
- Participate in training and development activities.
- Other related duties as required.
- Several years of experience in a similar role in an independent business environment or in progressively responsible administrative positions.
- Extremely proficient in the use of computer software, including word processing, spreadsheets, and accounting software, as well as MS Office suite of products (Word, Excel, Outlook, and Access).
- Ability to compose and edit correspondence for members of the Sales team and Management.
- Highly organized with the ability to intuitively understand the needs of the team being supported.
- Excellent interpersonal skills with the ability to multitask.
- Legally eligible to work in the country the role is based out of.
- Post-secondary education in Business, Administration, Marketing, or equivalent.
- Experience in oilfield service organizations.
- Able to maintain accurate files, ensuring confidentiality of data is maintained.
- Detail and process oriented with a high degree of accuracy and organization.
- Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions.
- Strong work ethic, positive attitude, reliable, and dependable.
- Flexible and able to adapt to change.
- Understands the importance of safety.
- Team player and customer service focused.
- Demonstrated initiative and results orientated.
- Ability to travel, as needed, for tradeshows and sales events.
- Ability to interpret financial or other information.
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Sales and Contracts Coordinator
2 weeks ago
Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. As a Sales and Contracts Coordinator, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key...
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Sales and Contracts Coordinator
2 weeks ago
Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. As a Sales and Contracts Coordinator, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key...
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Sales and Contracts Coordinator
2 weeks ago
Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. As a Sales and Contracts Coordinator, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key...
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Calgary, Alberta, Canada Magnum Cementing Services Full timeSales and Contracts Coordinator OpportunityMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our Corporate Services team. As a key member of our team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing...
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Calgary, Alberta, Canada Magnum Cementing Services Full timeSales and Contracts Coordinator OpportunityMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our Corporate Services team. As a key member of our team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing...
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Calgary, Alberta, Canada Magnum Cementing Services Full timeSales and Contracts Coordinator OpportunityMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our Corporate Services team. As a key member of our team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing...
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Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our team at Magnum Cementing Services. This role will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental procedures.Key ResponsibilitiesManage the sales...
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Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our Corporate Services team. As a key member of our sales team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental...
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Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our Corporate Services team. As a key member of our sales team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental...
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Sales and Contracts Coordinator
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Calgary, Alberta, Canada Magnum Cementing Services Full timeJob SummaryMagnum Cementing Services is seeking a highly organized and detail-oriented Sales and Contracts Coordinator to join our Corporate Services team. As a key member of our sales team, you will be responsible for managing the sales contract lifecycle and workflow, providing executive-level administrative support, and enforcing key departmental...
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