Administrative Support Specialist

4 days ago


Dartmouth, Nova Scotia, Canada Staffix Full time

We are seeking an Administrative Support Specialist to join our team in Dartmouth. This role offers a stable and rewarding career with a leading Canadian wealth management firm.

The ideal candidate will thrive in a supportive work environment and enjoy contributing to a well-established organization. They will be passionate about providing reliable and efficient administrative support, value stability and a consistent work schedule, and enjoy working in a local office environment.

This is a perfect fit for you if:

  • You have experience in office administration or hospitality management.
  • You are computer literate and proficient using Microsoft Suite.
  • You have excellent customer service skills.
Job Description

As an Administrative Support Specialist, you will be responsible for:

  • Reception duties including welcoming clients, managing incoming calls, and supply inventory management.
  • Maintaining files and records with effective filing systems.
  • Preparing outgoing mail, faxes, and packages.
  • Maintaining the general upkeep of the premises.
  • Attending to general issues and fixing simple problems.
  • Contacting relevant personnel for troubleshooting complex issues.
  • Maintaining staff and company calendars.
  • Setting appointments, meetings, and conference calls.
  • Reserving conference spaces for meetings.
  • Notifying and reminding all parties of upcoming events, lunches, meetings, etc.
  • Reporting any updates or pertinent issues that need addressing to the office manager.
  • Offering direction and support to the Consultant network and their team on policies, procedures, and available resources, including offering training.
  • Meeting room arrangement, technology set-up, office equipment maintenance, and regular facilities review.
Requirements and Qualifications

To be successful in this role, you will need:

  • A high school diploma or GED equivalent.
  • An Associate's degree in office administration, management, or a related field.
  • At least 2 years of experience in office administration or hospitality management.
  • Computer literacy and proficiency using Microsoft Suite.
  • Experience using office machinery (fax, printer, copier, phone systems, etc.).
  • Excellent customer service skills.
Compensation and Benefits

We offer a competitive salary range of $45,000 - $60,000 per year, depending on experience, as well as an outstanding benefits and pension package. Our client is recognized as one of the top Employers to work for in national rankings. If you are interested in continuing your education, our client will pay your tuition.



  • Dartmouth, Nova Scotia, Canada Canada Inc. Full time

    At Canada Inc., we are looking for an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office staff. This includes tasks such as data entry, preparing reports, and performing other administrative duties.This role requires strong organizational...


  • Dartmouth, Nova Scotia, Canada Neocon International Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Neocon International. As an Administrative Support Specialist, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key...


  • Dartmouth, Nova Scotia, Canada Neocon International Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Neocon International. As an Administrative Support Specialist, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...


  • Dartmouth, Nova Scotia, Canada Neocon International Full time

    At Neocon International, we are seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls, and maintaining records.Key Responsibilities:Scheduling and Coordination: Schedule...


  • Dartmouth, Nova Scotia, Canada Neocon International Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Neocon International. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including...


  • Dartmouth, Nova Scotia, Canada Elizabeth Sutherland Full time

    About the Role:The Elizabeth Sutherland team is seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our school in all aspects of its day-to-day operations.Key Responsibilities:Provide administrative support to the school, including...


  • Dartmouth, Nova Scotia, Canada Neocon International Full time

    At Neocon International, we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, managing correspondence, and maintaining accurate records.Key ResponsibilitiesScheduling and...


  • Dartmouth, Nova Scotia, Canada Universal Power Solutions Inc. Full time

    Job DescriptionWe are seeking a highly skilled Administrative Support Specialist to join our team at Universal Power Solutions Inc. in a permanent, full-time role. As an essential member of our staff, you will be responsible for providing administrative support to ensure the smooth operation of our office.


  • Dartmouth, Nova Scotia, Canada Canada Inc. Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Canada Inc. as a permanent position.The ideal candidate will have 1-2 years of experience in office administration and a strong background in MS Office, particularly Excel, PowerPoint, and Word.


  • Dartmouth, Nova Scotia, Canada PAPYRUS PAPER PLUS TRADING INC. Full time

    PAPYRUS PAPER PLUS TRADING INC. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including answering telephone calls, responding to emails,...


  • Dartmouth, Nova Scotia, Canada PAPYRUS PAPER PLUS TRADING INC. Full time

    PAPYRUS PAPER PLUS TRADING INC. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phone calls, responding to emails, and...


  • Dartmouth, Nova Scotia, Canada PAPYRUS PAPER PLUS TRADING INC. Full time

    PAPYRUS PAPER PLUS TRADING INC. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including tasks such as opening and distributing mail, planning and controlling budgets, and answering telephone calls and electronic enquiries.Key...


  • Dartmouth, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Dartmouth. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to...


  • Dartmouth, Nova Scotia, Canada H & G Immigration Consulting Ltd Full time

    We are seeking an Administrative Support Specialist to join our team at H & G Immigration Consulting Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and meetings, recording and preparing minutes, and determining and establishing office...


  • Dartmouth, Nova Scotia, Canada Neocon International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Neocon International. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including scheduling appointments,...


  • Dartmouth, Nova Scotia, Canada PAPYRUS PAPER PLUS TRADING INC. Full time

    PAPYRUS PAPER PLUS TRADING INC. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our office operations, including planning and controlling budget and expenditures, answering telephone and relay telephone calls and messages, and maintaining manual and...


  • Dartmouth, Nova Scotia, Canada PAPYRUS PAPER PLUS TRADING INC. Full time

    PAPYRUS PAPER PLUS TRADING INC. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including opening and distributing mail, planning and controlling budget and expenditures, and answering telephone and electronic enquiries.Key...


  • Dartmouth, Nova Scotia, Canada Nova Scotia Ltd. oa HI Dartmouth Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Nova Scotia Ltd. o/a HI Dartmouth. The successful candidate will be responsible for providing administrative support to our office, including reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work...


  • Dartmouth, Nova Scotia, Canada Universal Power Solutions Inc. Full time

    At Universal Power Solutions Inc., we are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.The ideal candidate will have a strong background in administration, with...


  • Dartmouth, Nova Scotia, Canada Universal Power Solutions Inc. Full time

    Job Summary: We are seeking an experienced Administrative Assistant to join our team at Universal Power Solutions Inc. as an Administrative Support Specialist. The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing contracts, and maintaining office supplies.Key...