Administrative Support Specialist
4 days ago
We are seeking an Administrative Support Specialist to join our team in Dartmouth. This role offers a stable and rewarding career with a leading Canadian wealth management firm.
The ideal candidate will thrive in a supportive work environment and enjoy contributing to a well-established organization. They will be passionate about providing reliable and efficient administrative support, value stability and a consistent work schedule, and enjoy working in a local office environment.
This is a perfect fit for you if:
- You have experience in office administration or hospitality management.
- You are computer literate and proficient using Microsoft Suite.
- You have excellent customer service skills.
As an Administrative Support Specialist, you will be responsible for:
- Reception duties including welcoming clients, managing incoming calls, and supply inventory management.
- Maintaining files and records with effective filing systems.
- Preparing outgoing mail, faxes, and packages.
- Maintaining the general upkeep of the premises.
- Attending to general issues and fixing simple problems.
- Contacting relevant personnel for troubleshooting complex issues.
- Maintaining staff and company calendars.
- Setting appointments, meetings, and conference calls.
- Reserving conference spaces for meetings.
- Notifying and reminding all parties of upcoming events, lunches, meetings, etc.
- Reporting any updates or pertinent issues that need addressing to the office manager.
- Offering direction and support to the Consultant network and their team on policies, procedures, and available resources, including offering training.
- Meeting room arrangement, technology set-up, office equipment maintenance, and regular facilities review.
To be successful in this role, you will need:
- A high school diploma or GED equivalent.
- An Associate's degree in office administration, management, or a related field.
- At least 2 years of experience in office administration or hospitality management.
- Computer literacy and proficiency using Microsoft Suite.
- Experience using office machinery (fax, printer, copier, phone systems, etc.).
- Excellent customer service skills.
We offer a competitive salary range of $45,000 - $60,000 per year, depending on experience, as well as an outstanding benefits and pension package. Our client is recognized as one of the top Employers to work for in national rankings. If you are interested in continuing your education, our client will pay your tuition.
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