Grants Awards Officer
4 weeks ago
The Grants Awards Officer plays a pivotal role in administering a large portfolio of unrestricted and restricted grant accounts for sponsored research at The University of British Columbia. This position provides critical support to ORS Management and Officers as needed, ensuring compliance with Sponsor and UBC's ethical, conflict of interest, and financial requirements.
Key Responsibilities
- Administer a large portfolio of grant accounts, coordinating work processes with UBC departmental and faculty units and establishing priorities.
- Interpret funding agency and university policies to ensure compliance with administration and use of funds, resolving complex issues relating to new funding programs and liaising with funding agencies as needed.
- Receive internal and restricted grant award letters and correspondence for input into the RISe database, reviewing information to identify relevant files and taking appropriate action.
- Create and amend research grants using RISe and Workday, adhering to Sponsor and UBC's ethical, conflict of interest, and financial compliance requirements.
- Follow up with researchers and administrators on annual compliance renewals, audit-requested items, and other critical tasks.
- Interpret and navigate RISe and Workday grant and financial information for UBC faculty and staff, providing expert guidance and support.
- Run periodic and ad hoc queries to generate reports for use by ORS Management and Officers on Workday and RISe.
- Prepare budgetary reports and provide them to ORS Management and departments, ensuring timely and accurate submissions.
- Handle budgetary and cash inquiries from departments, taking necessary actions to resolve them, such as budget adjustments.
- Reconcile and analyze research accounts to ensure budget accuracy, taking corrective action to resolve budget and cash variances.
- Track KPI data on behalf of other ORS Management and Officers, providing valuable insights and recommendations.
- Support grant application processing as needed during peak periods, ensuring seamless and efficient operations.
- Coordinate and provide training and support for faculty and staff on finance and compliance-related policies and procedures.
- Perform other duties commensurate with the qualifications of the position as and when required.
Consequence of Error/Judgement
Non-compliance with sponsoring agency guidelines could result in the return of agency funds, loss of future funds, and/or inability to collect funds owed to the University.
Incorrect interpretation of Sponsoring Agency and University policy provided to faculty could result in non-compliance with sponsoring agency terms on the use of funds.
Errors in the establishment of research accounts and budgets in Workday could create significant financial liability for the University.
Supervision Received
Works independently under general supervision, performing tasks in accordance with established procedures and accepted practices.
Reports to the Research Manager.
Supervision Given
Formally trains new staff and students on work procedures, overseeing the work of students and temporary staff.
Minimum Qualifications
High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications
Related research administration and office experience or UBC experience preferred.
Completion of Workday training modules focused on Finance and HCM.
Working knowledge of UBC RISe system.
Working knowledge of University research and finance Policies.
Ability to identify and correct missing and incomplete data.
Ability to enter, retrieve, correct, and interpret data in financial management system.
Ability to effectively use Word, Excel, Access, Outlook, HTML using Drupal CMS at an intermediate level and RISe preferred.
Ability to compose correspondence, reports, presentations, and other written materials using clear, concise business English.
Ability to prioritize and work effectively under pressure to meet deadlines in a high-volume and dynamic environment.
Ability to work both independently and in a team environment and to bring energy, motivation, and enthusiasm to the job.
Ability to locate required information using a variety of methods (e.g., online information sources, SOPs).
Good organizational skills.
Good oral and written communication skills.
Ability to type 40 w.p.m.
Ability to maintain accuracy and attention to detail.
-
Adjudication Coordinator, Office of the OVPR
4 weeks ago
Vancouver, British Columbia, Canada Thompson Rivers University Full timeJob SummaryThe Adjudication Coordinator, Office of the OVPR, is responsible for managing all administrative procedures related to the adjudication of internal and external award competitions. This includes ensuring that all relevant policies and procedures are followed, as well as providing advice and procedural expertise to guide and support committees...
-
Vancouver, British Columbia, Canada PHSA Full timeCompany OverviewAt PHSA, we are dedicated to providing comprehensive cancer control for the people of British Columbia. Our team is passionate about making a difference in the lives of our patients and their families.Salary RangeThe estimated salary for this position is $64,917 - $83,419 per year, depending on relevant education and experience.Job...
-
Vancouver, British Columbia, Canada CharityVillage Full timeAbout the Vancouver Symphony OrchestraThe Vancouver Symphony Orchestra is a leading arts organization in Western Canada, renowned for its musical excellence and community engagement. As a dynamic team member, you will play a pivotal role in advancing our mission through effective grant management and building robust relationships with foundations and other...
-
Grants Coordinator
4 weeks ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob SummaryThe University of British Columbia is seeking a highly skilled and detail-oriented individual to fill the role of Grants Coordinator & Knowledge Transfer Specialist. This position will be responsible for editing scientific grants, preparing CVs, and managing the submission of various research-related documents within the Centre for Heart Lung...
-
Adjudication Coordinator, Office of the OVPR
4 weeks ago
Vancouver, British Columbia, Canada Thompson Rivers University Full timeJob Summary We are seeking a highly organized and detail-oriented Adjudication Coordinator to join our team at Thompson Rivers University. The successful candidate will be responsible for managing all administrative procedures related to the adjudication of internal and external award competitions. This includes ensuring all relevant policies and procedures...
-
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThis is an exciting opportunity to join the team at BC Cancer as a Clinical Research Administrative Coordinator. The successful candidate will provide administrative support in areas of human resources, payroll, grant and research administration.Key ResponsibilitiesCoordinate grant proposals with Principal Investigators (PIs), monitor post-award...
-
Grants Facilitator and Coordinator
2 weeks ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob SummaryThe successful candidate will provide administrative support for the Centre for heart Lung Innovation (HLI) by assisting with the editing of scientific grants and preparing CVs for submission. They will also be responsible for managing research-related documents and coordinating grant and academic proposals.Main ResponsibilitiesThe position will...
-
Adjudication Coordinator, Office of the OVPR
4 weeks ago
Vancouver, British Columbia, Canada Thompson Rivers University Full timeJob SummaryThe Adjudication Coordinator, Office of the OVPR, is responsible for managing all administrative procedures related to the adjudication of internal and external award competitions. This includes ensuring that all relevant policies and procedures are followed, as well as providing advice and procedural expertise to guide and support committees...
-
Grants Facilitator and Research Coordinator
4 weeks ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob SummaryThe Grants Assistant & KT Coordinator will be responsible for editing scientific grants, preparing CVs and managing the submission of various research-related documents within the Centre for heart Lung Innovation (HLI).Key responsibilities include:Identifying and coordinating research grant and academic proposals, letters of intent, background...
-
Research Grants and Compliance Specialist
7 days ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob SummaryThe University of British Columbia seeks a highly skilled Research Grants and Compliance Specialist to join its Office of Research Services (ORS). This key role plays a critical part in ensuring the effective administration of sponsored research grants, adherence to university policies, and compliance with external regulations.In this dynamic...
-
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob Summary: The Grants Assistant & KT Coordinator will be responsible for editing scientific grants, preparing CVs and managing the submission of various research-related documents within the Centre for heart Lung Innovation (HLI). Major responsibilities include but are not limited to: Identifying and coordinating research grant and academic proposals,...
-
Research Administration Specialist
1 month ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob SummaryThe Grants Awards Officer plays a crucial role in administering a large portfolio of unrestricted and restricted grant accounts for sponsored research. This position provides support to ORS Management and Officers as needed, ensuring compliance with Sponsor and UBC's ethical, conflict of interest, and financial requirements. Key responsibilities...
-
Finance Officer: Senior Financial Specialist
5 days ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeWe are seeking a highly skilled Finance Officer to join our team at The University of British Columbia. This role plays a critical part in the administration of complex research grants and specific purpose funded projects, ensuring compliance with agency guidelines and university policies.Key Responsibilities:Interpreting agency guidelines and university...
-
Vancouver, British Columbia, Canada The University of British Columbia Full timeAbout The University of British ColumbiaThe University of British Columbia is a world-renowned institution that fosters a diverse and inclusive environment for its faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, bringing rich diversity to UBC as a workplace and creating the necessary conditions for a...
-
Data Policy Director
3 weeks ago
Vancouver, British Columbia, Canada Sanctuary AI Full timeSanctuary AI, a world leader in building AI-based control systems for humanoid robots, is seeking a Director, Government Relations to oversee all government-related sales, grants, and legislative activities. Reporting to the Chief Commercial Officer, this individual will play a crucial role in navigating the complexities of government and defense sectors,...
-
Research Coordinator
5 days ago
Vancouver, British Columbia, Canada PHSA Full timeAbout the RoleWe are seeking a highly skilled Research Coordinator to join our team at PHSA. The successful candidate will be responsible for providing administrative support in areas of human resources, payroll, grant and research administration.Key ResponsibilitiesCoordinate the preparation and submission of grant proposals, including following up with...
-
Financial Specialist
4 weeks ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeJob Title: Financial SpecialistJob Summary:Administers complex sponsored research grants and specific purpose funded projects. Reconciles complex grants and projects; invoices sponsoring agencies; prepares financial reports on the use of grants and projects. Advises and informs research faculty on financial matters. The job is not routine and entails...
-
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Research Administrative Coordinator, Breast Cancer will provide administrative support to the research team, including coordinating grant proposals, managing financial accounts, and providing human resources support.Key ResponsibilitiesCoordinate the preparation and submission of grant proposals, including monitoring post-award financial...
-
Clinical Research Coordinator
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeKey Responsibilities:This role provides administrative support in areas of human resources, payroll, grant and research administration. The successful candidate will monitor payroll and financial cost centres, resolve payroll issues, and provide work direction to junior administrative staff.Key Accountabilities:• Coordinate grant proposals with Principal...
-
Vancouver, British Columbia, Canada PHSA Full timeAbout the RoleWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at BC Cancer. As an integral member of our research administration department, you will play a key role in supporting the day-to-day operations of our clinical trials.ResponsibilitiesCoordinate grant proposals, ensure timely submissions, and monitor...
