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Legal Administrative Assistant Role

1 week ago

Burnaby, British Columbia, Canada BC Legal Management Association Full time

About Our Organization

Miller Law is a small, friendly and busy law firm located in the Metrotown area. We specialize in the areas of Wills, Trusts, Estate Planning, Estate Administration, Corporate, and Residential Real Estate.

We are seeking a highly motivated LAA to join our busy office. We offer an excellent salary, benefits package, and parking.

Job Description

  • Answering and directing telephone calls
  • Booking in person and ZOOM appointments
  • Greeting clients
  • File opening, file maintenance, and organization
  • Drafting incoming and outgoing correspondence
  • Performing general office duties such as scanning, copying, saving documents
  • Liaising with our Lawyer, Paralegal, and Legal Assistants on file progress
  • General administrative duties as required
  • Maintaining a bring forward system, monitoring, and responding to deadlines, extensions, and other time-sensitive matters
  • Assisting with closing files
  • Conduct searches on BC Online and LTSA
  • Processing cheques, receipts, preparing client invoices, and daily deposits using cheque scanner

Required Skills and Qualifications

  • A college diploma or legal certificate (legal experience will be considered)
  • A minimum of three years of legal experience working in a law office
  • Experience in probate, trusts, estate administration, estate planning, and corporate services
  • Excellent interpersonal, oral, and written communication skills
  • Ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands
  • Ability to handle the volume of a small busy practice
  • Courteous and friendly interpersonal skills and telephone manners
  • Exceptional attention to detail and ability to set priorities and meet deadlines
  • Strong organizational and time management skills and an ability to multitask
  • A passion for providing superior client service
  • The ability to remain calm under pressure
  • The ability to manage a high volume of work in a fast-paced environment
  • A positive attitude with the willingness to learn
  • The ability to work both independently and within a team
  • Sound knowledge of Word, Outlook, and Excel

Benefits

We offer a competitive salary, an excellent benefits package, and parking.